Senior Executive Support Specialist

25 minutes ago

Bethesda, Maryland, United States Parra Consulting Group, Inc. . Full time

Parra Consulting Group (PCG) is seeking a Senior Executive Support Specialist to provide full-spectrum executive administrative support to senior leadership at the Federal customer. This role operates in a high-tempo, TS/SCI environment and is critical to ensuring smooth daily operations, accurate task tracking, and mission readiness in support of customer's global exploitation mission.

Key Responsibilities

  • Manage and deconflict complex executive calendars across multiple senior leaders.
  • Schedule meetings and secure conference rooms; coordinate with external offices to support high-level engagements.
  • Prepare agendas, minutes, and read-ahead materials for leadership briefings.
  • Maintain and track actions in customer's Action Request Tracking System (DARTS), ensuring 100% on-time completion of taskers.
  • Review, edit, and quality-control outgoing correspondence, signature packages, and staff summaries for proper grammar, format, and security markings.
  • Screen incoming correspondence and determine appropriate routing or action.
  • Create and manage travel orders in the Defense Travel System (DTS), validate funding lines, and process domestic/OCONUS travel with APACS submissions as required.
  • Monitor and track official travel and prepare read-ahead packets for leadership.
  • Prepare, review, and track internal and external staff clearance and nomination packages, ensuring timely progression through all gate advancements.
  • Liaise with security staff and contracting officials to maintain compliance with clearance requirements.
  • Maintain official files, update file plans, and execute destruction/retirement actions in compliance with DIA records retention policies.
  • Ensure inspection-ready documentation for internal audits and CDRL deliverables.
  • Prepare Monthly Status Reports (MSR), training documentation, and property/accountability updates in accordance with DIA standards.
  • Support SOP updates and process improvements to increase efficiency and reduce scheduling or correspondence errors.
  • Assist with high-profile visits, ensuring proper escort control, visitor vetting, and protocol compliance for U.S. and foreign dignitaries.

Qualifications

  • Active TS/SCI with CI Polygraph is required.
  • Bachelor's degree (preferred) in business administration, communications, or related field.
  • 10+ years of specialized administrative experience at the executive or senior leadership level within the DoD or Intelligence Community.
  • Demonstrated expertise in DARTS, DTS/APACS, Microsoft Office Suite (Word, Excel, PowerPoint, Project, Access), and classified correspondence management.
  • Proven ability to work independently in a high-tempo, classified environment while managing multiple competing priorities.
  • Strong verbal and written communication skills, including the ability to draft and edit executive-level and technical correspondence.

Why Join PCG

Parra Consulting Group offers a mission-focused, collaborative environment where your skills directly support national security. We provide competitive compensation, 100% employer-paid medical/dental/vision coverage, life and disability insurance, and an unlimited PTO plan, ensuring both professional growth and work-life balance.

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