Lease Administration Manager

At Brookshire Grocery Company (BGC), we're not just about business—we're about building a community where you can thrive. Based in Tyler, Texas, BGC is home to five unique banners—Brookshire's Grocery Company, Super 1 Foods, Spring Market, Fresh by Brookshire's, and Reasor's—operating over 215 + stores across Texas, Louisiana, Arkansas, and Oklahoma.

We're all about creating a workplace where you can thrive. At BGC, you matter, your contributions are celebrated, and your future is unlimited. Whether you're launching your career or ready to level up, you'll find a supportive team, endless growth opportunities, and a chance to make an impact.

Here's what sets us apart:

• Wellness that works for you: Comprehensive medical, vision, dental, and prescription coverage.
• Flexibility and freedom: Paid time off to relax, recharge, and enjoy life.
• Ownership that empowers: 401(k) plan to help you build a solid future that the Company contributes to.
• Savings for your lifestyle: Exclusive employee discounts on the things you need most.
• Investing in your dreams: Scholarships and educational support to fuel your growth.
• Adventure awaits: Access to a 205-acre outdoor recreation area for unwinding, connecting, and having fun.

When you join BGC, you're not just starting a job—you're becoming part of something bigger. We're here to support your goals, inspire your journey, and celebrate your wins.

Job Summary:

Responsible for lease and property obligations to landlords for all retail store locations. Negotiates lease agreement terms with landlords (ex: rent, maintenance, terms, etc.), as well as cost reductions upon lease renewal. Maintains property and lease database/software and lease files.

Essential Duties and Responsibilities:

• Manages the lease administration of more than 200 owned, leased, and tenant properties.
• Manages the relationships between landlords, facilities, retail and tenants.
• Mitigates facility or property issues such as financial, insurance, legal and maintenance. Serves as the primary contact for maintenance issues for leased properties.
• Advocates on part of the Company to ensure lease terms are followed and that BGC receives all benefits guaranteed in the agreement.
• Continually updates and maintains lease files, database/software. Ensures proper lease data is abstracted into the system.
• Obtains landlord approval for remodels (or smaller scope projects) of leased properties or facilities and maintains communications between landlords and facilities through the entirety of projects.
• Makes miscellaneous requests to landlords from retail (ex: parking lot tent sales, nuisance issues, etc.).
• Manages facility maintenance issues by ensuring the completion of the repair/replacement process and determining which party is responsible according to the lease.
• Provides retail reporting with monthly rent projections used to calculate store performance report. Provides other lease administration-related information to respective business areas as needed.
• Assists with presentations and provides information to the Real Estate Committee such as lease and tenant renewal information, changes or violations of lease agreements, and other updates or needed approvals.
• Assists risk management regularly with landlord information for insurance claims.
• Reconciles financial accounts monthly. Calculates, communicates, and processes payments for percentage rental properties as required by existing lease agreements.
• Negotiates leases that exceed $1M on average over a five-year option as well at other lease options.
• Requests rent concessions (reductions) and landlord contributions for facility improvements in high dollar amounts (roofing, parking lots, etc.).
• Processes CAM, tax, insurance, and any miscellaneous billings as needed. Maintains monthly tenant rent receivables and calculates budgets.

Knowledge, Skills and Abilities:

• Advanced knowledge of real estate and lease properties management.
• Intermediate mathematical skills.
• Intermediate knowledge of Microsoft Office applications including Excel, Access, Word, Outlook and PowerPoint.
• Intermediate knowledge of SAP reporting and transactional applications.
• Ability to maintain confidentiality regarding sensitive information.
• Ability to comprehend, interpret, and analyze information.
• Ability to prepare reports and business correspondence.
• Ability to research information, establish facts and draw valid conclusions.
• Ability to learn new technology systems, methods, and processes.
• Ability to reason, form concepts and recognize and solve problems.
• Ability to show information in presentation or diagram form.
• Ability to communicate effectively in written and verbal form.
• Ability to work flexible schedules including nights, weekends, and holidays.
• Ability to travel to off-site and out-of-town locations with possible overnight stays.
• May be required to drive in accordance with the BGC Driver policy.
• Must be attentive to potential hazards and remedy or place appropriate warning signs or devices around or near the hazard as soon as is reasonably possible.
• Must report any potential hazards that cannot be immediately remedied to a supervisor.

Education, Experience and Qualifications:

• Bachelor's Degree and four or more years of related experience; or an equivalent combination of experience and/or higher education required.
• Partners must be 21 years of age or older to drive for Company business in accordance with the BGC Business Driver Policy.

Physical Demands:

• Continuously required to use close vision, distance vision, depth perception or the ability to focus.
• Frequently required to talk and hear.
• Frequently required to use hands for reaching, touching, handling or feeling.
• Frequently required to use fine finger movements (ex. sorting and typing).
• Frequently required to sit or stand for long periods of time.
• Occasionally required to push, pull, maneuver or lift objects up to 40 pounds.
• Occasionally required to bend, reach, kneel or squat.
• Occasionally required to drive.
• Attendance at work is required.

Work Context and Environment:

• Work is generally performed in an office environment with occasional visits to existing lease locations.  
• Quiet to moderate noise level.

Ready to find your place? BGC is "A Career Where You Belong." 

Brookshire Grocery Company strives to provide a safe, drug  and alcohol-free environment for its partners and customers. The Company is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age , disability, genetic information or military status and any other trait protected by law.