Receptionist/Legal Administrative Assistant

4 days ago

Madison, Wisconsin, United States Selinger & Brunette, LLC Full time $40,000 - $70,000 per year

Job Summary

Selinger & Brunette is a dynamic, boutique trusts and estates law firm seeking a motivated and experienced full-time legal assistant and office manager. Ideal candidate will be organized, reliable, detail-oriented, have a positive attitude, and work well in a small, close-knit environment. Position will support two attorneys and one paralegal, and will be responsible for managing file organization, client mailings and communications, and will be vital to the overall success of the office. Pay commensurate with experience.

Job Responsibilities

  • Maintain and organize physical and electronic files
  • Scan physical documents into electronic system and print and file documents received electronically
  • Create, manage and repair physical files, inserts and labels
  • Prepare correspondence to clients, opposing counsel, and governmental agencies
  • Mailing preparation - postage, envelopes, labels, and tracking of outgoing and return mail
  • Record and file documents with register of deeds offices, recorders offices, and courts
  • Prepare estate planning documents and implement revisions at direction of attorneys
  • Print and assemble hard copy and electronic document books for transmittal to clients
  • Track billable expenses
  • Prepare invoices and reports in billing software and send to clients
  • Track inventory of office supplies and order supplies as necessary
  • Communicate with vendors and coordinate deliveries
  • Clean conference room table, wash dishes and brush off chairs as needed

Job Skills and Qualifications

Familiarity with physical file organization, Microsoft Outlook, Adobe Acrobat, Microsoft Office Suite, and cloud-based document management systems are a must. 5+ years of experience supporting professional services providers (attorney, accountant, financial advisor, bank, or trust company) sought, with preference for trusts and estates legal assistant experience.

Job Type: Full-time

Pay: $45, $55,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Paid time off

Work Location: In person

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