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Front Office Marketing Assistant

17 hours ago

Navarre, Florida, United States Sandpaper Marketing, Inc. Full time

Want a front-row seat to how a real marketing company operates from the inside out?

We're looking for a high-energy, people-savvy Front Office Administrative Assistant who wants more than a routine admin job. This is an opportunity to get in on the ground floor of a growing publishing and marketing operation, work closely with decision-makers, and learn how media, marketing, advertising, and customer relationships all connect.

If you're organized, curious, and excited by the idea of supporting campaigns, circulation, clients, and internal teams—all in one fast-moving environment—this role is for you.

Why This Role Is Different

This isn't a back-office, heads-down position. You'll be the hub of the operation—the person who knows what's happening, who's calling, what's going out the door, and how everything fits together. You'll interact with advertisers, subscribers, community members, and our internal creative and marketing teams daily.

For the right person, this role offers exposure, responsibility, and room to grow as the company grows.

What You'll Be Doing

  • Serve as the first point of contact for clients, subscribers, and visitors
  • Answer and route calls while building strong relationships with the public
  • Coordinate schedules, appointments, and daily office flow
  • Write and distribute professional emails, letters, and internal communications
  • Assist with reports, mailings, and circulation projects
  • Process subscription and invoice payments and enter them into QuickBooks
  • Maintain and grow subscriber and circulation databases
  • Communicate with subscribers and assist with questions or issues
  • Support distribution and periodical mailing efforts
  • Act as a connector between management, marketing, and operations
  • Handle a variety of administrative tasks that keep a busy marketing office running smoothly

Who Thrives in This Role

  • Someone who enjoys learning how a marketing business works
  • A strong communicator who likes helping people and solving problems
  • Highly organized and detail-oriented, even when things move fast
  • Comfortable juggling multiple priorities without losing focus
  • Confident, professional, and friendly with the public
  • Curious, proactive, and not afraid to ask questions or take initiative

Skills & Experience

  • Previous experience as an Administrative Assistant, Office Manager, or Executive Assistant preferred
  • Interest in marketing, advertising, media, or publishing strongly preferred
  • Proficiency in MS Office (especially Excel and Word) and QuickBooks
  • Solid understanding of office systems, databases, and standard office equipment
  • Excellent written and verbal communication skills
  • Fast and accurate typing, including numeric entry
  • Strong time-management and organizational skills
  • High school diploma required; college coursework or degree is a plus

Schedule & Details

  • Full-time, on-site position
  • Typical hours: 8:30 a.m. – 5:00 p.m.
  • Benefits available (waiting period may apply)
  • Military-experienced candidates encouraged to apply
  • Open to applicants without a college degree
  • Remote work not available

This Job Is Ideal for Someone Who Is:

  • Dependable and takes ownership of their role
  • People-focused and enjoys working with a wide range of personalities
  • Flexible and adaptable in a growing company
  • Detail-driven and process-minded
  • Motivated by learning and growth
  • Comfortable working independently while supporting a team
  • Energized by a fast-paced, high-interaction environment

Job Type: Full-time

Pay: $ $18.00 per hour

Benefits:

  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Paid time off
  • Vision insurance

Work Location: In person