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Mobile & School Pantries Program Assistant
8 hours ago
Join one of the largest and most respected nonprofit organizations in Southwest Florida; selected the 2021 Nonprofit of the Year by the Sarasota Chamber of Commerce and acknowledged nationally as an industry thought leader. All Faiths Food Bank has been selected as one of the Best Companies to Work For for three consecutive years by Florida Trend Magazine and received the 2025 Top Workplaces Award by Sarasota Herald Tribune.
All Faiths Food Bank (AFFB) works not only to fight hunger today but also strives to end hunger - forever - by helping families and individuals gain long-term food security, enjoy better health outcomes, and achieve self-sufficiency.
SUMMARY:
The mobile and school pantries program assistant serves as a critical liaison between AFFB and its mobile and school pantry partners, ensuring effective, equitable, safe, and efficient food distribution to food-insecure neighbors in our service area. They will support the daily operation, including distribution/delivery of food to mobile and school family pantries, communication with program partners, maintenance of appropriate records for program administration, and customer service for day-to-day activities
ESSENTIAL FUNCTIONS:
Build and Maintain Community Relationships
- Assist with the applications, evaluations, onboarding, and agreement processes for new school sites
- Develop and maintain relationships with current and potential partner schools to expand network capacity, capability, and reach
- Provide ongoing communication and support and respond to partner questions, concerns, and/or challenges promptly
- Ensure all host site agreements, addenda, and food storage guidelines are completed and processed on time and filed in appropriate account folders.
- Partners with participating schools and other community-based organizations serving the identified target population/area specific to program(s) in community outreach events
- Evaluate food safety, data reporting, and other compliance issues through routine site visits and other communicative means
- Monitor and create (as needed), school family pantry orders using inventory control software; ensure orders meet program guidelines
- When applicable, ensure all food service equipment is in working order, is properly marked with an AFFB asset tag, is delivered to all sites and/or food providers promptly, and that a valid signatory signs the equipment loan agreement
- Monitor equipment and technology related to program needs and maintain updated inventory spreadsheets
- Assist with mobile pantry logistics, including traffic maps, notifications of closures/changes, and completing orders as needed
- Assist with onboarding of new school pantries or new program contacts, including ordering training
- Work closely with other departments as needed per program requirements
- Assist in AFFB special events, volunteer and/or donor recognition events as needed
Registration and Program Support
- Provide registration, traffic, and food distribution assistance at mobile and school family pantries; assist in training new volunteers as needed
- Attend school pantries for additional support and guidance when needed
- Assist with weekly emails for pantry coverage needs
- In coordination with the client registration coordinator, prepare supplies and technology for client data tracking at school pantries
Program Management and Monitoring
- Ensure compliance with all internal and external agreements/contracts, policies, procedures, and operating guidelines
- Perform site visits to ensure compliance with food safety requirements, quality standards, state and federal laws, policies, contracts and agreements
- Evaluate partners in accordance with established guidelines and timetables and put into place efficiencies and improvements, as needed
- Assist with gathering monthly compliance and distribution reports, quarterly and annual evaluation surveys
- Other duties as assigned according to the role and mission
KNOWLEDGE, SKILLS, AND ABILITIES:
- Must be organized, detail-oriented, and able to multitask in a fast-paced, high-demand work environment
- Ability to engage, lead, and communicate with team members effectively and efficiently
- Proven track record working in a collaborative team environment with people of diverse backgrounds and circumstances
- Effective verbal and written communication skills. Should be able to adapt communication styles to suit different audiences, including network members, staff, volunteers, and the public
- Ability to identify and resolve problems promptly, develop alternative solutions, and use reason even when dealing with difficult situations
- Able to train others on program regulations and maintain compliance
- Must be able to convey information, guidance, and work directions, instilling a sense of mission, service, cooperation, and collaboration with co-workers, volunteers, and within assigned work areas
- Committed to serving vulnerable populations to end hunger in the community served by AFFB
- Acceptance of and commitment to AFFB's values, vision, and mission
QUALIFICATIONS:
- Bachelor's degree in social studies or similar preferred; or equivalent experience in related positions
- Self-starter with strong organizational skills, attention to detail, and creative problem-solving
- Experience evaluating processes and making strategic recommendations to increase effectiveness
- Able to obtain Food Management Certification within 3 months of hire.
- Computer literacy and proficiency in technology and common software, and the ability to learn new systems and software
- Ability to accommodate a flexible schedule, including evenings and some weekends
- This position requires at least 25% of the time spent in the field at partner agency sites or driving a company or personal vehicle, as needed
- Valid Florida driver's license; reliable vehicle and car insurance. Willingness to travel up to 60 miles one way to agency sites as needed
- Familiarity with Sarasota and/or DeSoto counties preferred
- Bilingual preferred (Creole, Ukrainian, Spanish or Portuguese)
WORKING CONDITIONS:
- Exposure to extreme weather
- Moves equipment weighing up to 50 pounds
- Must be able to remain standing or sitting for most of the shift
- Must be able to complete tasks in a noisy environment
Our Mission, Values, Strategic Goals:
Together with our partners, we provide healthy solutions to end hunger in our community.
Values: Respectful, Transparent, Excel, Responsible, Innovative, Collaborative
Strategic Goals:
- Understand Our Neighbors' Experience with Hunger
- Address Hunger from Our Neighbors' Perspective
- Advance Our Neighbors' Economic Mobility by Ending Hunger
- Help All Our Neighbors Recognize that Hunger is Next Door
Notice to external Recruiters and Recruitment Agencies: AFFB does not accept unsolicited headhunter or agency resumes. Headhunters and recruitment agencies may not submit resumes/CVs through our website, application process, or directly to any employee. AFFB will not pay fees to any third-party agency or company.
Equal Employment
We commit to providing policies, systems, and a culture in which our staff and those we serve are afforded equitable access and opportunities to reach their full potential and feel valued, respected, and supported.
To learn more about All Faiths, please go to our website:
Job Type: Full-time
Pay: $ $20.50 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- How did you hear about this role?
- What interests you MOST about this position?
- Are you currently, or have you ever been, an employee of AFFB? If so, when and in what capacity?
- Are any of your relatives, household members employees at AFFB? (this includes those individuals with whom you have a close relationship)
- What is your expected/required compensation for this role?
- Bilingual preferred (Creole, Ukrainian, Spanish or Portuguese). Please answer which languages you speak in addition to English.
- Can you accommodate a flexible schedule, including evenings and some weekends?
Education:
- Bachelor's (Preferred)
License/Certification:
- Driver's License (Required)
Ability to Commute:
- Sarasota, FL Required)
Willingness to travel:
- 75% (Required)
Work Location: Hybrid remote in Sarasota, FL 34240
