Current jobs related to Legal Services Coordinator - Saint Paul, Minnesota - Minnesota Management and Budget

Working Title: Legal Services Coordinator
Job Class: Management Analyst 3
Agency: Minnesota Management & Budget

• Job ID: 90899
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/18/2025
• Closing Date: 12/31/2025
• Hiring Agency/Seniority Unit: Minnesota Management & Budget
• Division/Unit: Management Services / Legal Services
• Work Shift/Work Hours: Day
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $ $41.43 / hourly; $59,006 - $86,505 / annually
• Classified Status: Classified
• Bargaining Unit/Union: Minnesota Association of Professional Employees (MAPE)
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking a Legal Services Coordinator to support agency legal services in multiple areas, including data practices, inter-agency communications, litigation discovery management, file management, scheduling, and assistance with trainings and presentations, basic research, document drafting and editing, and a variety of complex legal service areas. This is a new and unique position at MMB that will be a crucial part of legal operations and perform duties that will have an impact on MMB's performance of legal obligations and agency operations.

Job duties for this position include:

• Coordinating intra-agency responses to data requests from intake through routing to agency contacts, collecting responsive data, legal review, response to requestor, and proper file management
• Developing, implementing, and updating processes and systems for tracking data practices requests and other legal services activities
• Serving as the MMB liaison to the Office of the Secretary of State, Official Documents section; developing and maintaining a system for organizing documents such as delegations of authority issued by Commissioner of MMB
• Corresponding with internal and external stakeholders, including but not limited to MMB staff, state agency general counsel, governor's office staff, and the Attorney General's Office
• Coordinating litigation holds and supporting data collection and review for litigation discovery and responding to subpoenas
• Tracking legal services calendars and assisting with the scheduling and facilitation of legal staff meetings, events, trainings, conferences, and appearances
• Monitoring legal services budget and facilitating the processing of legal services contracts, expenses, and other expenditures

Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location
and live in Minnesota
may telework more than 50% with approval.

Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available
here
.

• Two (2) years of experience coordinating legal services and providing administrative support in areas including data practices, document management, litigation management, or case management for a legal group or division

Experience must include:

• Analyzing, identifying, and implementing ways to establish and improve systems and processes
• Knowledge of legal concepts and terminology sufficient to understand and support legal services
• Organizational skills sufficient to plan, coordinate, and track legal activities for multiple high-volume areas
• Communication and writing skills sufficient to convey complex and/or sensitive information to a variety of audiences, including MMB staff, the public, and agency general counsel offices
• Computer skills sufficient to draft and send professional emails, documents, and reports; proficiency with word processing, spreadsheet, database, and email software, such as Microsoft Word, Excel, PowerPoint, and Outlook
• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.

A bachelor's degree in law, paralegal studies, criminal justice, public administration, or risk management may substitute for one (1) year of experience.

Preferred Qualifications
MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need

• Four (4) years of experience coordinating legal services, such as data practices, document management, litigation management, or case management for a legal group or division
• Experience with the Minnesota Government Data Practices Act (MGDPA), including receiving and responding to official data requests
• Familiarity with laws related to Minnesota state government document management and records retention
• One (1) year of relevant experience while working for a Minnesota state agency, county, city, or Tribal government
• Paralegal certificate or another legal certification

Additional Requirements
It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

• SEMA4 records check (applies to current and past state employees only)
• Criminal history check
• Reference check
• Social Security and address verification
• Education verification
• Conflict of interest review
• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

How To Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email For additional information about the application process, go to

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jake Pleschourt at

MMB may choose to non-competitively interview certain disabled veterans (CDVs). To receive consideration as a CDV under M.S. 43A.111, you must:

• Meet service requirements and have a verified service-connected disability rating of at least 30%
• Provide qualifying documentation verifying the disability
• Meet all minimum qualifications identified in this posting
• Submit all documentation by the closing date to Jake Pleschourt at Pleschourt at

Contact

If you have questions about this position, contact Jake Pleschourt at or

Working together to improve the state we love.
What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.