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Family Office Controller

4 hours ago

Indianapolis, Indiana, United States Buckingham Companies Full time


Overview

The Family Office Controller oversees the day-to-day financial operations of a single-family office within a family-owned company structure. This role supports the principals and senior leadership by providing clear, timely financial information across personal, trust, investment, and operating entities. The position focuses on wealth operations, cash and liquidity management, investment administration, and consolidated reporting, working closely with external advisors including banks, investment managers, tax professionals, and legal counsel. The Family Office Controller serves as a central coordinator of the family's financial ecosystem, ensuring accuracy, transparency, and disciplined execution.

This role is best suited for a professional with experience in wealth management, private banking, or a family office environment, who brings strong financial fundamentals and a proactive, service-oriented approach.



Qualifications

Training/Education

CPA required

Bachelor's degree in Accounting, Finance, or related field

Advanced degree a plus (MBA, MS Accounting/Finance)

Experience/Skills 

8–12+ years of progressive experience in a family office, closely held or family-owned business, or public accounting environment

Demonstrated experience serving as a Controller or senior accounting professional with end-to-end responsibility for financial operations

Deep GAAP expertise and experience managing multi-entity accounting structures including trusts, partnerships, LLCs, and operating companies

Hands-on experience managing bill pay, expense approvals, cash disbursements, and banking activities

Strong investment accounting literacy, including monitoring, reconciliation, and reporting of investment activity

Experience reviewing K-1s, investment statements, and coordinating with external advisors

Highly organized, detail-oriented, and process-driven

Strong judgment, discretion, and integrity

Ability to work independently, manage recurring deadlines, and maintain strict confidentiality



Responsibilities

Accounting & Financial Operations

  • Lead all general ledger accounting and financial reporting across all family-related entities

  • Prepare monthly, quarterly, and annual financial statements

  • Oversee and execute all bill payment activities including invoice intake, review, coding, approval, and disbursement

  • Establish and maintain bill pay controls, approval workflows, and documentation standards

  • Manage personal, household, trust, and operating company expenses with professionalism and confidentiality

  • Manage cash balances, cash flow forecasting, and liquidity planning

  • Oversee banking relationships and treasury processes

  • Reconcile all bank accounts, brokerage accounts, credit cards, and loan accounts monthly

  • Coordinate with external tax advisors to ensure timely and accurate filings

  • Maintain internal controls, accounting policies, and procedures

  • Manage budgets, expense tracking, and financial planning processes

  • Maintain complete and accurate books and records

Investment Accounting & Monitoring

  • Maintain accurate investment records including capital calls, contributions, distributions, fees, and valuations

  • Reconcile investment activity between custodians, managers, and accounting records

  • Review fund statements, K-1s, and quarterly investment reports

  • Prepare consolidated investment and net worth reporting

  • Coordinate capital calls and distributions with cash flow and bill payment planning

  • Serve as liaison with external investment advisors for reporting and information flow

This role is responsible for investment accounting, monitoring, and reporting and does not include discretionary investment decision-making.

Family Office Administration

  • Serve as primary accounting and financial operations contact for principals, advisors, and vendors

  • Support trust administration, estate planning coordination, and insurance tracking

  • Prepare materials for periodic financial reviews

  • Maintain reporting templates, schedules, and financial calendars

  • Ensure appropriate separation and controls between personal, trust, and operating company finances

Other Responsibilities

  • Maintain financial systems and reporting tools

  • Continuously improve processes, controls, and efficiency

  • Perform other duties as assigned

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