Reception Services and Hospitality Coordinator

2 days ago

Denver, Colorado, United States Ricoh Careers Full time

Field Representative II, Concierge Hospitality

This position will work closely with office administration to ensure we represent the customer's culture to the external world. This position includes, but is not limited to, greeting outside callers/clients, managing conference room scheduling, preparing for key client visits (signage, workspace prep, etc.), and handling client travel arrangements where necessary. This individual would also be charged with assisting with any group company activities—parties, group functions, department meetings, etc. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distribution handling incoming and outgoing mail. This position reports directly to Site Manager or Assistant Site Manager, depending on site personnel configuration.


 
JOB DUTIES AND RESPONSIBILITIES
  • Greet visitors/guests: validate against guest list, provide badge, parking validation as necessary
  • Serve as company concierge in regard to guests, clients, staff, providing tours of facilities, recommendations for hotels, restaurants, points of interest, etc.
  • Coordinate catering for meetings with support staff and caterers
  • Maintain and update company phone & speed dial lists
  • Schedule meeting rooms, ensuring that each conference room has the necessary supplies and set-up prior to meeting times
  • Assist with audio visual equipment for meetings
  • Back up clerical support for Executive Assistants
  • Where/when appropriate, the individual will also be asked to help with other departmental/non-client business activities
  • Assist in daily management of facilities
  • Perform other duties as assigned
  • Creation of proposals in customer systems as well as print production environment
  • Support Executive Level client-facing staff
  • Vendor procurement and coordination for special projects
  • Represent the culture of both Ricoh and the customer as required

 
QUALIFICATIONS (Education, Experience and Certifications)

Typically Requires:

  • High school diploma or equivalent
  • 1–3 years of experience in the field or in a related area
  • Experience working in Headquarters environment preferred

 
KNOWLEDGE, SKILLS AND ABILITIES
  • Outstanding organization and coordination skills
  • Demonstrated customer service skills
  • Good PC skills, inclusive of Microsoft Suite
  • Good problem-solving skills
  • Ability to use audio visual equipment
  • Minimum supervision/oversight required
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
  • Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
  • Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction; prepare, provide and convey diversified information
  • Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects typically weighing less than 10 lbs. (e.g., papers, books, files, small parts, etc.)
  • Moderate dexterity: regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination)


Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.

  • Reception Services and Hospitality Coordinator

    2 days ago

    Denver, Colorado, United States Ricoh Full time

    Field Representative II, Concierge HospitalityThis position will work closely with office administration to ensure we represent the customer's culture to the external world. This position includes, but is not limited to, greeting outside callers/clients, managing conference room scheduling, preparing for key client visits (signage, workspace prep, etc.), and...

  • Reception Front Desk

    2 days ago

    Denver, Colorado, United States FunLab Full time

    Welcome to Funlab – the world's premier creator of competitive socializing experiences and 22 years' experience providing memorable experiences for our guests across our 50+ locations in Australia, New Zealand and the United States. That means we're serious about using fun for good - creating epic experiences while making a positive impact on our people,...

  • Conference Service Manager

    2 days ago

    Denver, Colorado, United States Sage Hospitality Full time

    Why us?Catbird is a welcoming independent boutique hotel that's full of art, heart, and good vibes. This is what happens when you blur the line between hotel and home and add a hefty dose of counterculture. From thoughtful spaces that seamlessly facilitate work/life balance to the lively rooftop with panoramic views, there's a lot to discover here.Paying...

  • Office Services Coordinator

    3 weeks ago

    Denver, Colorado, United States Polsinelli Full time

    At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment...

  • Early Intervention Service Coordinator II

    2 days ago

    Denver, Colorado, United States ROCKY MOUNTAIN HUMAN SERVICES Full time $22 - $25

    Job Details Job Location: Main Office - Denver, CO 80231 Position Type: Full Time Salary Range: $ $25.31 HourlyWhy work at Rocky Mountain Human Services? You will have the opportunity to contribute to an organization that is dedicated to embracing the power of community to support individuals and families in creating their future.RMHS provides great benefits...

  • Front Office Coordinator

    2 days ago

    Denver, Colorado, United States Tract Capital Management Full time

    Tract Capital adopts a unique approach to digital infrastructure investment. Leveraging experience and strategic insights honed over three decades of creating successful companies in the space, we excel in nurturing and advancing leading-edge digital infrastructure enterprises. Our team of specialized experts are united by a singular purpose: to support the...

  • Front Office Coordinator

    3 weeks ago

    Denver, Colorado, United States Tract Capital Full time

    Tract Capital adopts a unique approach to digital infrastructure investment. Leveraging experience and strategic insights honed over three decades of creating successful companies in the space, we excel in nurturing and advancing leading-edge digital infrastructure enterprises. Our team of specialized experts are united by a singular purpose: to support the...

  • Bilingual Early Intervention Service Coordinator II

    3 weeks ago

    Denver, Colorado, United States ROCKY MOUNTAIN HUMAN SERVICES Full time $22 - $25

    Job Details Job Location: Main Office - Denver, CO 80231 Position Type: Full Time Salary Range: $ $25.31 HourlyWhy work at Rocky Mountain Human Services? You will have the opportunity to contribute to an organization that is dedicated to embracing the power of community to support individuals and families in creating their future.RMHS provides great benefits...

  • Office Coordinator II

    2 days ago

    Denver, Colorado, United States Lensa Full time

    Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Baylor Scott & White Health....

  • Customer Service Representative

    3 weeks ago

    Denver, Colorado, United States West CARSTAR Auto Body Full time

    JOB SUMMARYThe Customer Service Representative (CSR) is responsible for establishing exceptional customers relationships and capturing customer sales (in-person and over the phone). Additional duties include – gathering prospect information needed to obtain the sale, providing general administrative support and maintaining the customer reception area /...