Maintenance Supervisor

Overview
Schedule: Monday through Friday, from 9am to 530pm.

Responsibilities
Compensation We Offer

• The initial compensation for this position ranges from $70,304 to $84,419 annually; depending on experience, location and internal equity considerations

Benefits We Offer

• Benefits eligibility starts on day ONE
• We provide a robust benefits package which includes medical, dental & vision
• 401K Employer Match up to 4%
• Competitive Time Off Plans
• Must meet eligibility requirements based on employment status

The primary responsibility is to supervise the day-to-day activities of the maintenance staff to ensure a high performance, customer service-oriented work environment which supports in achieving objectives and service expectations.

• Responsible for the supervision of building repairs and maintenance work performed by maintenance staff and vendors throughout the organization. This includes the installation, inspections, repairs, and maintenance of building systems (i.e. electrical, plumbing, HVAC, roof, janitorial and waste management services).
• Maintain a safe and effective working environment.
• Ensure employees' compliance with company safety and security standards, procedures and policies.
• Ensure that employees are properly trained in work methods, use of tools, including relevant safety protocols; inspect and evaluate work being performed, identify problem areas, and directs remedial action.
• Monitor daily the status of facilities service work orders using the Computerized Maintenance Management System (CMMS).
• Review, prioritize, and monitor the progress of assigned work orders to staff and/or yourself as you feel is best.
• Supervise the daily schedule and ensure that maintenance staff understands their duties or delegated tasks and that all assigned tasks are completed properly and as scheduled or communicate properly when timelines cannot be met.
• Ensure that all work orders are completed correctly and in a timely manner and communicate properly when timelines cannot be met.
• Schedule supervision meeting with staff as necessary to review work requirements, schedule, and assignments if clarity is needed.
• Respond to or coordinate a schedule for responding to after-hours emergency or security alarm calls; coordinate the needed after-hours repairs and/or service with maintenance staff, property managers and/or vendors.
• Supervise and monitor the fire safety inspections with the local fire department, including the completion of any needed repairs or corrective actions to obtain the fire clearance certificates for site re-certifications.
• Maintain a professional working relationship with vendors, contractors, building management, city, or community personnel, as applicable.
• Provide support to the Director of Facilities in planning and implementing office moves, office expansions, site startups, site closure, space planning, furniture installations, workstation set-ups.
• Review vendor proposals, scope of work and service agreements and submit to Director of Facilities for review and approval.
• Meet with the Director of Facilities to review new assignments and establish priorities. Update the Director of Facilities on a regular basis the assigned tasks/projects, progress and/or outcomes, as well as new problems and issues as they occur.
• Maintain a professional working relationship with vendors, contractors, building management, city, or community personnel, as applicable.
• Participate in developing, implementing and evaluating work programs, plans, processes, systems and procedures to achieve program and goals, objectives and performance measures consistent with quality and service expectations.
• Oversee the setup/breakdown of conference rooms including any special event setups, coordinate activities and projects with other maintenance staff.
• Perform other duties as assigned.
• Monitor employees' attendance and performance, approval of timesheets and timely completion of performance reviews.
• Ensure the timely submission of new hire and termination paperwork and other employee status changes within the department including informing HR of employee leaves of absence, work-related injuries, completion of incident reports and other employees' work-related issues and concerns.
• Assist in expediting and monitoring the completion of emergency and safety-related service requests and reporting back to the proper departments.
• Participate in the quarterly Health and Safety Committee and Emergency Preparedness meetings.

Qualifications

• High school level or GED with minimum (4) four of years of progressive work experience in Facilities or related work experience required, or equivalent combination of education and experience to include:
• Possess strong supervisory skills with minimum of 2 years supervisory experience or related work experience.
• Must have excellent computer skills. Preferred knowledge of Excel, Word and CMMS software.
• Ability to work independently with above average planning and organizational skills.
• Familiarity with CalOsha compliance.
• General knowledge of methods and practices used in the maintenance, repair and operations of business and commercial buildings and properties, including large scale meeting room spaces.
• Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Communicates effectively and promotes favorable inraction with managers, co-workers and others.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Job Competencies

• Ability to read and interpret blueprints, technical manuals, and maintenance schedule
• Hands-on troubleshooting and diagnostic skills
• Effective team leadership and task delegation capabilities
• Time management and prioritization of preventive and corrective maintenance tasks
• Clear communication skills for coordinating with staff, vendors, and contractors
• Familiarity with safety protocols and compliance requirements (e.g., OSHA, fire code)
• Inventory control and maintenance supply management
• Proficiency in work order systems and maintenance tracking tools
• Commitment to maintaining safe, clean, and functional facilities