Project Controls Specialist

Gafcon PM-CM LLC: Who We Are
Founded in 1987, Gafcon is a family-founded firm delivering complex projects that strengthen and empower communities. We are a project and construction management consulting firm, acting as Owner's Representatives to guide and advocate for our clients throughout every phase of their projects. We specialize in development and construction management services for both public and private sector clients. With a client-first mindset, we use advanced technologies and proven management practices to ensure transparency, foster confident decision-making, and deliver results aligned with each owner's vision. Our approach is centered on managing scope, schedule, and budget with precision—ensuring every project stays on track, meets expectations, and maximizes value.

In 2024, our family-owned company joined
GISI (Global Infrastructure Solutions Inc.)
, a global network of industry leaders. While our ownership changed, our operating business, leadership, and company culture remained unchanged. What did change was our reach—we've expanded our breadth of knowledge and gained access to a wider network of industry partners, strengthening the services and solutions we offer our clients.

Our strength lies in our people
. Gafcon is home to a dedicated team of over 130 professionals in program, project, and construction management—individuals who are not only experts in their fields but are also passionate about continuous learning and innovation. We cultivate a collaborative and inclusive culture that values diverse ideas, ethical leadership, and shared success.

At Gafcon, one of our core principles is to "create value for our clients, our communities, and for each other." We're deeply committed to giving back—whether it's cleaning beaches, supporting service members, or volunteering at local charities. We work hard, celebrate together, and strive to make a lasting, positive impact in everything we do.

The Opportunity
The
Project Controls Specialist
provides essential support to the Project Controls team in processing invoices, tracking financial documentation, and maintaining project records. This entry-level position focuses on executing and maintaining key project control functions including invoice processing, document control, system updates, and communication tracking. Working under the guidance of a Project Controls Analyst or Manager, this role helps ensure that project data is complete, current, and compliant with company standards.

What You Will Do - Essential Responsibilities

• Monitor the overall integrity of the project budget and forecast in accordance with approved standard operating procedures.
• Participate in EAC monthly meetings with the Project Management Office (PMO) to validate and review current EAC's, including providing justification of variances.
• Participate in change management meetings to identify trends and risk exposure.
• Participate in Risk Assessment workshops, providing input as needed to potential impacts.
• Conduct cost variance analysis of reported data to identify trends and mitigate potential budget impacts.
• Monitor identified trends and mitigation plans over time against actual performance.
• Review and analysis of budget and expenditures against projects based upon various funding sources.
• Collaborate with schedulers to review cost and schedule performance to determine cost overruns/ underruns, issues with project durations, or variances in spend analyzing plan versus expenditures over period of time.
• Review and analysis of monthly cost reports and monthly progress reports.
• Review staffing plans, identify any excessive peaks or potential cost impacts and make recommendations for peak leveling.
• Provide cost coding and budget verification for contract change orders and amendments for impact on budget/timetable.
• Review task order requests, change orders and amendments to ensure budget availability, accurate cost coding and reporting.
• Interact on a regular basis with various technical discipline leads to understand and communicate issues and conflicts that may impact the budget.
• Ensure implementation of client policies, procedures and plans regarding cost management of capital projects with multiple funding sources.
• Provide interface support and respond to all client and PMO requests for financial information
• Develop reports that support campus specific budgeting, cost control, auditing, asset tracking, using various systems and data bases that may include, but not limited to; UII, Proliance, DELTEK Costpoint, and other systems used by PMO.
• Develop custom financial, budget and schedule reports as directed by the College Project Director (CPD).
• Develop standard and ad hoc reports for internal and external stakeholders. Identify information requirements from users and utilize various reporting and data mining applications to support daily business operations and presentations.
• Allocate the ETCs when required (PBA, Change Orders, etc.).
• Monitor and manage the ETCs for each project.
• Create budget transfers, produces financial closeouts.
• Work with the Project Managers on project budget issues (verifying budgets for additional Task Orders needed for IOR, LOR, additional services, etc.).
• Assist the Project Managers with amendment exhibits to contracts.
• Run weekly budget reports for CPD review for potential budget cleanup.
• Coordinate with Project Managers/Construction Manager to establish and maintain data coding structures, project controls tools, and quality data for budgets, contracts, change orders, trends and actual costs.
• Oversee the review, approval, and payment processes of monthly payment applications (contractor and consultant) by liaising with the appropriate internal and external parties.
• Verification of charge codes for purchase requisitions and change orders to ensure proper cost accounting.
• Assist with preparation of reporting on budget and cost as directed by management.
• Assist and monitor effective cost control and budget management practices.
• Assist with cost variance analysis.
• Monitor upcoming contracts for PBA Amendment consideration.
• Collect/review draft PBA's with Project Managers for monthly submission including cost verification of previous amendments.
• Support development of weekly/monthly cost and status reports for project team.
• Assist with gathering physical completion data.
• Perform necessary data entry for budget and forecast impacts.
• Provide risk management input and alignment to reporting.

Qualifications And Requirements

• 5 - 10 years' experience professional experience in program and/or project controls on a construction program.
• BS/BA Degree in Engineering, Construction Management, Business or related degree. Additional qualifying experience in excess to the minimum stated above may be substituted for the required education on a year for year basis.
• Experience utilizing Microsoft Office, Advanced Excel Skills, Proliance, data warehouse or other systems used by a large capital program, and any educational facility experience is preferred.
• Experience working through the entire project life cycle.
• Knowledge of theories, principles and practices of cost/schedule management, earned value management, change management, forecasting, and risk assessment.
• Ability to present data to management in an organized manner.
• Exceptional communication skills required.
• Ability to adapt to changing requirements and situations.
• Ability to work in a fast-paced environment.
• Ability to work as part of a team.
• Ability to perform in a business environment, maintaining professionalism in all communications and demeanor.

Gafcon PM-CM LLC reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance. As a condition of employment Gafcon PM-CM LLC will require proof of your legal ability to work in the United States and conduct a background check.
Benefits Overview
At Gafcon, we know that our people are our greatest asset. That's why we offer a comprehensive benefits package designed to support your personal and professional well-being, including:

• Competitive salary with generous company contributions toward comprehensive family health, dental, and vision insurance
• Employee Stock Purchase Program
• 401(k) plan with Employer Match
• Generous Paid Vacation, Sick and Holidays
• Ongoing Professional Development and Career Advancement Support
• People-first, inclusive culture with team celebrations, volunteer opportunities, and meaningful employee recognition

Compensation Disclaimer
Gafcon's compensation range for this opportunity is outlined in the initial section of this job posting. Individual pay decisions will vary based on the candidate's experience, qualifications, and market conditions. While we strive to provide competitive compensation within our range, it is not typical for an individual to be hired at, or near, the top of the salary range. Our approach considers various factors including external market data, internal equity considerations, and the candidate's experience. Gafcon also offers a comprehensive benefits package as part of our overall compensation strategy.

Equal Employment Opportunity Statement
Gafcon PM-CM LLC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, ethnicity, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other status protected by federal, state, or local law. If you require a reasonable accommodation due to a medical condition or disability in order to complete the application process or perform the essential functions of a position, please contact Gafcon at

. Please include the nature of your request and your contact information.