Director of School Operations

1 week ago

Plainfield, New Jersey, United States Access Educational Advisors, LLC Full time $80,000 - $100,000

Job Title: Director of Operations
Location: The Queen City Academy Charter School
Reports To: Chief Executive Officer (CEO) & Business Administrator
FLSA Status: Full-Time, Exempt

Position Overview

The Director of Operations (DOO) plays a critical leadership role in ensuring the effective, efficient, and mission-aligned operation of all non-instructional functions of the school. This includes oversight of finance, communications, office administration, facilities, compliance, and non-instructional personnel. The DOO creates and manages systems that support school-wide success and ensures that day-to-day operations align with the strategic vision of the school. The person in this role must be a self starter

Key Responsibilities

Finance & Budget Management
  • Develop and monitor the school's annual budget in collaboration with the School Business Administrator, CEO and Board.
  • Coordinates with the School Business Administrator to manage financial reporting, forecasting, and monthly reconciliations.
  • Coordinate with external finance partners, auditors, and back-office service providers.
  • In Coordination with the School Business Administrator, oversees procurement, vendor contracts, and purchasing systems to ensure transparency and cost-effectiveness.
  • Maintain accurate financial and vendor records in compliance with local, state, and federal requirements.
  • Serves as the Custodian of School Records in accordance with the Open Public Records Act (OPRA).
Office Management & Administrative Systems
  • Supervise the front office team to ensure a welcoming and efficient experience for students, families, staff, and visitors.
  • Manage and Monitor effective systems for student records, enrollment, attendance, supply management, and school-wide scheduling.
  • Oversee logistics for school events, testing, and other operational milestones.
Personnel & Human Resources
  • Oversee the HR functions such as onboarding and registration in state systems/ databases
  • Oversee office staff, custodians, and external service providers.
  • Manage hiring, onboarding, training, and evaluation for operations team members.
  • Maintain accurate and confidential HR records; ensure compliance with employment laws and internal policies.
  • Foster a positive, collaborative workplace culture across non-instructional departments.
Facilities & Compliance
  • Oversee the maintenance, safety, and cleanliness of the school facility.
  • Work with the maintenance supervisor of grounds and facility on upgrades and repairs with vendors and contractors.
  • Ensure compliance with health, safety, and legal standards, including charter, local, state, and federal regulations.
  • Lead emergency preparedness planning and drills in coordination with school leadership.
Communications & Stakeholder Engagement
  • Manage internal and external school communications to ensure clarity, consistency, and alignment with school values.
  • Support leadership in preparing materials for Board meetings, community events, and fundraising initiatives.
  • Serve as a liaison between the school and external partners, ensuring clear and timely communication.
Qualifications
  • Bachelor's degree required; Master's degree or MBA preferred.
  • 5+ years of operations, finance, or communications leadership experience, preferably in a school or mission-driven organization.
  • Demonstrated experience managing budgets and implementing systems across teams.
  • Excellent written and verbal communication skills, with a strong attention to detail.
  • Proven ability to manage staff, prioritize tasks, and meet deadlines in a fast-paced environment.
  • Mission-driven, with a commitment to equity, excellence, and community-centered leadership.
Compensation & Benefits
  • Salary Range: $80,000 - $100,000
  • Competitive salary based on experience
  • Comprehensive health, dental, and vision benefits
  • Retirement plan options
  • Paid vacation and holidays
  • Professional development opportunities

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