Site Contract Leader

The Site Contract Leader is responsible for overseeing the site contracting process for clinical trials. The Site Contract Lead will manage the site contracting process in a way to streamline negotiations, control budgets, manage risks, and ensure that all parties, both external and internal, involved in the contracting process are aligned and working toward the same goals.

Key Accountabilities:

• Monitor, drive, and report on site contract performance throughout the whole lifecycle, specifically metrics such as contract cycle times, contract aging time, contract quality and tracking compliance
• Developing all Project set up documents for contracting, including but not limited to: CTA templates, Fallback languages, Site Contract Plan, etc.
• Advise on investigator grant budgets/parameters in collaboration with a global team of Grant Strategy and Investigator fees
• Ensuring that all terms and conditions are clear, effectively aligned with the overall project needs
• Participate on KOMs to provide feedback on preferable contracting strategies and beneficial tactics
• Oversee project specific Site Contracts team, providing leadership, guidance, and necessary project/client specific training to the team members
• Develop and implement best practices for site contract management, including specific processes, procedures, and tools
• May support the department through shared knowledge and other defined pathways, as well as de-escalate issues
• Conscientiously control the budget from a site contracting aspect, ensuring that costs are tracked, managed, and communicated timely and effectively.
• Identify and mitigate risks associated with the site contracting process, including risks related to timelines, costs, effectiveness of implemented strategy, and quality. Collaborate with all relevant stakeholders until resolution.
• Maintain frequent, clear and effective communication with all stakeholders involved with or dependent upon the site contracting process, including sponsors, key internal stakeholders, vendors, collaborative CROs and sites (as applicable)
• Build and maintain strong working relationships with external and internal stakeholders, and facilitate alignment of relevant parties aiming at expedited contract execution
• Provide necessary support to cross-functional teams including Start up, Global Clinical Operations, Investigator Payments, Business Development and Feasibility
• Provide regular updates and reports on the site contracting process to clients, senior management and other stakeholders as needed
• Monitor data accuracy and completeness
• Support Project Lead with implementation of project hour forecasting for Site Contracts team to ensure accurate planning, resource allocation and budgeting throughout trial lifecycle

Skills:

• Possess strong diplomacy, leadership skills and excellent organizational ability
• Excellent interpersonal, verbal, and written communication skills
• Ability to motivate both individuals and a team with strong influencing skills
• Ability to successfully work in a "virtual" multicultural team environment and across different time zones different time zones
• Must have strong analytical skills with the ability to create or interpret legal language and budgets
• Align internal and external resources to achieve objectives
• Demonstrated attention to detail
• Comprehend and interpret contract language
• Identify problems independently and execute solutions
• Quickly comprehend desired end-result, goal or objective and act to accomplish
• Demonstrated effective decision-making.
• Solid working proficiency of all MS Office Products specifically, Excel, Word, and PowerPoint
• Polished presentation skills
• Strong negotiation skills and ability to manage complex contracts
• Good project management skills and ability to manage multiple projects simultaneously
• Familiarity with relevant legal framework and regulations related to site contracting within the CRO industry
• Experience with relevant software tools and technologies used in site contracting, such as eTMF and contract management systems

Knowledge and Experience:

• Site Contract Lead requires 6+ years of experience in site contracting or combination with a related field within the CRO industry

Education:

• Bachelor's degree in a related field (e.g., law, economics, business, social sciences), equivalent training or industry experience