Regional Operations Administrative Assistant-840

Regional Operations Administrative Assistant-840

Duties and Responsibilities:

• Recruitment for several facilities in the region, including sourcing candidates, posting and monitoring job openings, setting up interviews, maintaining a log of openings, assisting with interviewing duties as needed, tracking applicants through the hiring process, maintaining records of hired employees, and completing background checks. Receive and triage incoming calls regarding job openings and forward appropriate inquiries to the Recruitment team.
• Serve as a primary point of contact for daily incoming calls from site managers, regional leadership, and higher management, providing assistance with a wide range of operational needs including, but not limited to, eHub timekeeping inquiries, HR and benefits-related questions, assistance with forms and documentation, meeting setup and coordination, pricing drafts, and contractual inquiries.
• Open, sort, and distribute incoming correspondence, packages, and email communications. Prepare responses to routine inquiries. Perform general clerical duties including payroll support, assisting with HR matters, copying, mailing, filing, and maintaining accurate records.
• Manage and respond to a high volume of daily email correspondence from management, corporate departments, and account contacts. Requests often require detailed research, coordination, and follow-up and represent a significant portion of daily responsibilities.
• Oversee all aspects of general office coordination with a strong ability to multi-task. File and retrieve organizational documents, records, and reports. Coordinate and direct office services, including records management, budget preparation, personnel coordination, and housekeeping.
• Maintain the regional office calendar to coordinate workflow, meetings, interviews, and training sessions. Set up and coordinate meetings, conferences, and training events for skilled and support personnel.
• Act as a key administrative and operational resource for site managers, account contacts, and corporate departments, including coordination and communication with other operating divisions to ensure effective problem resolution.
• Receive calls from client accounts, providing assistance when appropriate or routing inquiries to the Accounts Receivable department as needed. Assist with resolving customer complaints and support public relations efforts with employees, residents, visitors, and clients.
• Conduct research, compile data, and prepare reports, spreadsheets, and presentations for review by the Regional Director and Operations Team. Strong proficiency in Microsoft Excel, Word, and PowerPoint is required.
• Maintain confidentiality in all aspects of client, staff, and corporate information and ensure compliance with goals and objectives established by the Operations Team.
• Other duties as assigned.

Minimum Qualifications:

Education: High school degree required, college degree preferred.

Experience: At least three (3) years' experience in general office responsibilities and procedures.

Skills:

• Strong computer and time management skills
• Good writing, analytical and problem-solving skills.
• Knowledge of principles and practices of organization, planning, records management and general administration.
• Ability to follow oral and written instructions
• Ability to work well either alone or as part of a team

Clean Tech Company is an equal opportunity employer. Clean Tech Company does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law

At Clean-Tech, our success has been built upon our ceaseless commitment to identify and appreciate the value that every partner and associate brings. This is more than just a catch phrase for us. It is our pledge. We strive day-in and day-out to anticipate and exceed the needs of our partners. When you walk into one of our buildings, you'll notice the cleanliness and beauty is only outshone by the courtesy and respect of the friendly associates who genuinely care about the building. When you speak to our team, you can rest assured that we are true partners, tailoring our service and building value by customizing solutions. We do not believe in a one size fits all plan. Our extensively trained associates are empowered to make a positive change.

In the communities where we work and live, Clean-Tech continuously gives of its time and resources for the betterment of our neighbors. Whether it is a can food drive in a time of need, the sponsorship of a local charity event, or simply the extra effort we put forth, we steadfastly stand behind our communities.

What all this says about us is that, when it comes right down to it, we believe we can offer you a partner with the same values; from the moment you walk into one of our facilities, throughout our partnership and beyond. We are inspired by our partners' satisfaction and driven by our core values.

We value what each of our ladies and gentlemen bring to the facility. The mutual courtesy and respect that thrives at Clean-Tech is what sets us apart from our competitors. We trust associates to do their jobs and make decisions, and allow them the flexibility to work in a way that keeps them inspired and innovative. They are more than a loyal, dedicated workforce; they're the driving force behind our consistent revenue growth and long standing tenure since the company's inception in 1963.