Administrative Secretary

Date Opened

10/14/2025 12:00:00 AM

Filing Deadline

10/28/2025 5:00:00 PM

Salary

$ $51.02/hour; $89, $106,121.60/year

Employment Type

Permanent Full-Time Employment

HR Analyst

Maria Tabora

Department

County Wide Recruitment

Work Location

Hayward

Type of Recruitment

New, promotional, assembled exam

YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY

THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be current county employees and have completed, by the last day for filing, the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service. A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.

Applications must be in the possession of the Human Resource Services Department by 5:00:00 p.m. on the Last Day for Filing.

APPLICATIONS WILL ONLY BE ACCEPTED ONLINE.

Special Typing Requirement / Typing Certificate:

A typing certificate demonstrating your ability to type a net typing speed of 40 words per minute must be uploaded (under the resume tab) of your online application. You must submit, by the filing deadline, an application and typing certificate demonstrating your ability to type 40 net words per minute. The typing certification must be obtained from a temporary agency, employment agency, or community college. The certificate must be printed on the letterhead with the address and phone number of the agency or college, signed by the administrator, and must have been obtained within six (6) months of the filing deadline, Tuesday, October 28, 2025. Failure to submit a valid typing certificate will result in your immediate disqualification.

You may wish to contact the East Bay Works – Career Centers. Visit and go to the 'locations' tab to locate a center near you.

Additional typing test resource information is available HERE.

THE POSITION

This series specification describes three secretarial classes in which incumbents perform, under general supervision, a wide variety of difficult to complex secretarial and clerical duties; relieve an administrator of administrative details; and perform other related duties as required.

Administrative Secretary positions perform secretarial duties for the County Administrative Officer, Agency Directors, and Director, Highland General Hospital, or heads of departments:

• Of over 700 employees, AND

• In which the department head reports directly to the electorate, Board of Supervisors, or County Administrative Officer.

For detailed information about the classification, please visit: Administrative Secretary (#1227).

THE VACANCIES

We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. There are vacancies in the Alameda County Community Development Agency and Auditor-Controller's Office.

THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications below, ideal candidates will possess strong office skills and experience, relevant computer applications knowledge and experience, as well as demonstrated success in the following areas:

• Be an excellent communicator with the ability to communicate effectively both orally and in writing to a wide variety of audiences, such as co-workers, customers, community officials and Agency Directors.
• Maintain effectiveness even when experiencing changes in work responsibilities and deadlines.
• Strong organizational skills with the ability to prioritize work and manage multiple assignments simultaneously.
• Strong collaborator with the ability to effectively work with others to achieve goals.
• Excellent decision maker with a keen insight for identifying issues and addressing them proactively and making decisions and exercising good judgment based upon available data, successfully solving problems and formulating action plans.
• Demonstrated secretarial background with high standards for quality work products.
• Ability to monitor and maintain information which can be made available immediately upon request.

EITHER I:

The equivalent of one year of full-time experience in the class of Secretary II or two years in the class of Secretary I, or an equivalent or higher level clerical class in Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm. (Non-classified includes the District Attorney's Office, Hospital Authority, and the Consolidated Courts.)

Completion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience.

OR II:

Education:

Successful completion of a comprehensive secretarial training program at an accredited Community College, or recognized certified business school,

AND

Experience:

The equivalent of four years' full time increasingly responsible clerical experience comparable to the County's Secretary II classification. (Additional extensive secretarial experience can be substituted on a year-for-year basis for the educational requirement.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Modern office practices and procedures, including business correspondence, record keeping systems, and standard office equipment operations.
• Correct English usage, including spelling and grammar; business letter writing and proper format for typed materials.
• Word processing and/or spreadsheet applications.
• Principles of managing and coordinating secretarial aspects of a large or complex program.
• Organization and functions of County government.

Ability to:

• Perform difficult clerical work involving independent judgment; type with speed and accuracy at not less than 40 words per minute.
• Prepare clear and comprehensive reports; draft, compose and edit correspondence from brief oral or written instructions, using word processing applications.
• Speak clearly and concisely to obtain and relay information.
• Maintain personnel and other record files.
• Identify and correct errors in English usage, grammar, and mathematical calculations in a variety of documents.
• Organize and prioritize work load; complete work under time deadlines.
• Learn to interpret and apply laws, rules, and written directions to specific situations.
• Establish and maintain effective working relationships with co workers and the general public.
• Assist in devising and keeping office records of a confidential nature; maintain confidentiality.
• Evaluate demands on an Administrator's time; arrange his/her schedule accordingly.
• Work with officials and the general public in routine, emergency, and emotional situations.
• Take responsibility and use good judgment in recognizing scope of authority.

SELECTIVE CERTIFICATION CRITERIA

Some positions require the ability to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately via shorthand or dictation recording equipment.

The examination will consist of the following steps:

• A review of the applicants' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

• An oral examination which will be weighted as 100% of the candidate's final examination score. The oral examination may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION COMPONENTS.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website,

The County will inform applicants, via email and with reasonable notice in advance, of any examination process that will require their attendance. The following dates are tentative and subject to change based on operational needs.

RECRUITMENT PLAN

Deadline for Filing:

5:00 p.m., Tuesday, October 28, 2025

Review of Applications and Supplemental Questionnaires for Minimum Qualifications:

By November 4, 2025

Pre-Recorded Civil Service Oral Interview Examination:

November 21 - December 1, 2025

Rating of Pre-Recorded Civil Service Oral Interview Examination:

December 3 - 10, 2025

Notification of Results:

Week of December 15, 2025

SELECTION PLAN

Department Hiring Interviews:

TBD

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website,

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources

• 1st United Services Credit Union

• Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three (3) days of management paid leave. Exempt management employees are entitled to up to eight (8) days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add , , , as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email boxes and are routed to unmonitored mailboxes. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions, please go to our website at You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Maria Tabora | Human Resources Analyst

Human Resource Services, County of Alameda

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DISASTER SERVICE WORKER

All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.