EHR Technical Project Coordinator

Overview Of Athena
ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better We make our Clients' Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees' Lives Better by identifying and cultivating their talents and matching these talents with our customers' needs. ATHENA places a high value on customer service, accountability and getting the job done.

Position Summary
We are recruiting for a detail-oriented, organized, and tech-savvy
EHR Technical Project Coordinator
to join our team. This role will support workgroups focused on the current and future state of Electronic Health Record (EHR) systems.

In addition to project coordination, the successful candidate will assist with testing coordination, basic data compilation, and other project tasks as assigned. The ideal candidate will be comfortable handling multiple responsibilities, including administrative support, stakeholder communication, test planning, and data management. Strong collaboration skills, attention to detail, and a proactive mindset are essential.

This
full-time, hybrid position
is based in Richmond, VA and starts at
$35 per hour
.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Meeting Coordination: Schedule and organize meetings for various workgroups; manage calendars and ensure appropriate documentation and follow-up.
• Administrative Support: Provide end-to-end administrative support including document preparation, communication management, task tracking, and note-taking.
• Testing Coordination: Assist the Testing Coordinator with planning, scheduling, and coordinating unit, system, and Integration testing efforts; track test results and follow up on issues and retesting.
• Collaboration Across Teams: Work closely with internal VDH teams as well as other external partners to ensure smooth execution of project goals; serve as a liaison between teams.
• Meeting Facilitation: Facilitate meetings, ensuring productive discussions, documentation of outcomes, and identification of action items.
• Critical Thinking & Problem Solving: Use analytical skills to anticipate project needs, troubleshoot issues, and identify practical solutions.
• Maintain Project Tools: Help manage project documentation, dashboards, and tracking tools using platforms such as Microsoft Teams, SharePoint, and Excel
• Other Duties as Assigned: Given the evolving nature of the EHR project, the Technical Project Coordinator must remain adaptable and responsive to changing priorities. This may include taking on new responsibilities as the project develops, such as supporting change management efforts, assisting with stakeholder engagement activities, contributing to documentation or training materials, or stepping in to fill temporary gaps in project roles. Flexibility, initiative, and a willingness to learn and grow in response to project needs are essential for success in this role.
• Perform other duties as assigned to support the agency's operations.
• Efficiently performs duties as assigned and works as a team within division and company.
• Perform other related duties as assigned.

Required Skills/Abilities:

• Experience in administrative, coordination, or project support roles.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint), Teams, and SharePoint.
• Ability to work independently and collaboratively with diverse stakeholder groups.
• Critical thinking skills and a proactive approach to task management.
• Willingness to travel occasionally within the state of Virginia.

Education and Experience:

• Experience with Electronic Health Records (EHR) systems.
• Familiarity with software/system testing coordination (e.g., scheduling, tracking outcomes).
• Background in healthcare/public health settings.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift and move up to 25 pounds at times.
• Standard hours of work Monday through Friday, 8:00 am – 5:00 pm.
• Travel may be required up to 10% of the time.

Successful ATHENA employees will display the following characteristics:

• You strive to be the best in your field currently and in the future.
• You like to make your employer look good.
• You find solutions, where others only see problems.
• You are proactive, you make and meet commitments, and you perform your duties exceedingly well.
• You are aware of the employer's needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole.
• You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission.

The benefits of working for ATHENA include:

• Support from a team of professionals committed to making your life better.
• Medical, dental and vision insurance.
• Medical and dependent flexible spending account.
• Pet insurance.
• Mass transportation benefit for the Maryland and Washington, D.C. area.
• 401k with a generous employer match.
• Easy to use employee self-serve HR portal.
• Paid time off varies by contract – be sure to inquire with your Recruiter.
• Holiday pay varies by contract – be sure to inquire with your Recruiter.

The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party.
ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status,