Recruitment Coordinator

15 hours ago


San Francisco, California, United States TCWGlobal Full time

Recruiting Coordinator

W2 Contract to Possible Hire

Hybrid, San Francisco, CA

$40-43/hr

Talent Coordinator

As a Talent Coordinator, you'll play a key role in creating a seamless and memorable hiring experience. You'll be the operational backbone of our recruiting team, ensuring interviews run smoothly, candidates feel supported, and recruiters can focus on what they do best—building great teams.

What You'll Do

  • Drive seamless coordination
    : Manage day-to-day scheduling and coordination activities to keep the hiring process efficient and organized.
  • Master complex scheduling
    : Coordinate interviews across multiple time zones using tools like Google Calendar, Gmail, GoodTime, and Lever.
  • Keep interviews on track
    : Anticipate and resolve scheduling conflicts with ease, ensuring a smooth candidate journey.
  • Partner closely with recruiters
    : Align the interview process with candidate needs and deliver an exceptional experience at every touchpoint.
  • Navigate last-minute changes
    : Adapt quickly to cancellations or emergencies by rescheduling, reassigning, and troubleshooting without disruption.
  • Maintain precision
    : Keep ATS records and documentation up to standard while supporting recruiters with projects as needed.
  • Improve processes
    : Share insights from scheduling trends, candidate feedback, and recurring challenges to boost efficiency and experience.
  • Create welcoming experiences
    : Conduct candidate office tours and represent the company brand with professional, thoughtful communication.

What You Bring

  • Experience & expertise
    : 3+ years coordinating both technical (Engineering) and non-technical interviews, with proven success managing high-volume scheduling across time zones.
  • Tech-savvy skills
    : Proficiency with scheduling and recruiting tools such as GoodTime, Gmail, Google Calendar, Lever, CodeSignal, and other ATS/interview platforms.
  • Professional discretion
    : Ability to manage sensitive information with confidentiality and care.
  • Organizational excellence
    : Highly organized with a track record of managing multiple schedules, stakeholders, and logistics simultaneously.
  • Communication strength
    : Clear, professional, and effective communication skills across all levels of the business.
  • Proactive mindset
    : Anticipates challenges, adapts quickly, and thrives in fast-paced environments.
  • Process improvement
    : Experience streamlining workflows, optimizing candidate communications, and elevating recruiter collaboration.
  • Problem-solving ability
    : Skilled at prioritizing under pressure, resolving conflicts, and balancing multiple deadlines with confidence.


  • San Francisco, California, United States Cypress HCM Full time $24,000 - $28,000 per year

    Responsibilities:Acting as point of contact for candidates; coordinating, scheduling, and managing interviews as well as travel and accommodation arrangements when needed. Making sure everyone is in the right place at the right time.Using Ashby (our ATS) and relevant recruiting tools to keep organized and help keep our busy team on track.Our Recruiting...


  • San Francisco, California, United States Exa Full time $125,000 - $175,000 per year

    At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can't get anywhere else: We're an SF team of ~35 from Harvard, MIT, Google, Apple etc. We recently raised a Series B from Benchmark, and we are rapidly building the most intelligent search engine in history.Now,...


  • San Francisco, California, United States Astranis Space Technologies Full time $70,000 - $80,000 per year

    Astranis builds advanced satellites for high orbits, expanding humanity's reach into the solar system. Today, Astranis satellites provide dedicated, secure networks to highly-sophisticated customers across the globe— large enterprises, sovereign governments, and the US military. With five satellites on orbit and many more set to launch soon, the company is...


  • San Francisco, California, United States Parafin Full time $100,000 - $130,000

    About Us:At Parafin, we're on a mission to grow small businesses.Small businesses are the backbone of our economy, but traditional banks often don't have their backs. We build tech that makes it simple for small businesses to access the financial tools they need through the platforms they already sell on. We partner with companies like DoorDash, Amazon,...


  • San Francisco, California, United States Reducto Full time

    About ReductoReducto helps AI teams ingest real world enterprise data with state of the art accuracy.The vast majority of enterprise data — from financial statements to health records — is locked in unstructured file formats like PDFs and spreadsheets. We train vision models to read those documents the way a human would, and make it possible to build...


  • San Francisco, California, United States Sales Demo Full time $76,000 - $134,400 per year

    We're looking for a detail-oriented, people-focused and collaborative individual to dive into one of the most rewarding and impactful careers on earth - talent acquisition and recruiting. Everyday you create bottom-line impact for the organizations you support, and you will be responsible for creating a well organized, efficient, and world class experience...


  • San Francisco, California, United States Black Forest Labs Full time

    Our founding team pioneered Latent Diffusion and Stable Diffusion - breakthroughs that made generative AI accessible to millions. Today, our FLUX models power creative tools, design workflows, and products across industries worldwide.Our FLUX models are best-in-class not only for their capability, but for ease of use in developing production applications. We...


  • San Francisco, California, United States Brex Full time $34 - $43

    Why join usBrex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises — including DoorDash, Flexport, and Compass — use Brex to proactively control spend, reduce...


  • San Francisco, California, United States Heluna Health Full time

    Heluna Health invites applications for the full-time position of Recruitment Coordinator at the Center on Substance Use and Health (CSUH) at the San Francisco Department of Public Health. The Center on Substance Use and Health conducts pharmacologic and behavioral interventions and observational studies to maximize the health outcomes of people who use...


  • San Francisco, California, United States Fieldguide Full time

    About UsFieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses.We're based...