Office Manager

Job Overview: The Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment. This role involves managing administrative functions, coordinating office activities, and providing support to staff and management. The Office Manager plays a key role in maintaining organizational effectiveness and enhancing office productivity.

Key Responsibilities

• Administrative Management:
• Oversee and manage all administrative functions of the office, including filing, record-keeping, and office correspondence.
• Develop and implement office procedures and policies to enhance efficiency and productivity.
• Manage office supplies, equipment, and inventory, ensuring timely reordering and maintenance.
• Office Operations:
• Coordinate and supervise daily office operations, including reception duties, mail distribution, and office maintenance.
• Ensure the office environment is clean, organized, and conducive to a productive work atmosphere.
• Handle office-related issues, troubleshooting problems, and coordinating with vendors for repairs and services.
• Staff Support:
• Provide administrative support to management and staff, including scheduling meetings, organizing travel arrangements, and preparing reports.
• Assist with onboarding and training of new employees, ensuring they are integrated smoothly into the office environment.
• Manage office-related HR functions, such as maintaining employee records and coordinating with HR for benefits and payroll inquiries.
• Event Coordination:
• Plan and coordinate office events, meetings, and conferences, including logistics, catering, and materials preparation.
• Organize and manage internal company events, team-building activities, and employee recognition programs.
• Communication Management:
• Act as a primary point of contact for internal and external communications, handling inquiries and directing them to the appropriate personnel.
• Prepare and distribute internal communications, including newsletters, announcements, and policy updates.
• Financial Administration:
• Manage office budget and expenses, including tracking and reconciling invoices, processing payments, and handling petty cash.
• Assist with financial reporting and maintaining records of office-related expenditures.
• Compliance and Safety:
• Ensure compliance with company policies, procedures, and legal requirements.
• Oversee office safety protocols, including emergency procedures and maintaining first aid supplies.
• Technology and Systems Management:
• Manage office technology, including computers, printers, and telecommunication systems, ensuring they are functioning properly.
• Coordinate with IT support for troubleshooting and technical issues.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Proven experience as an office manager, administrative assistant, or similar role.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software and tools.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Basic financial acumen and experience managing budgets and expenses.

Preferred Skills

• Experience with office management software (e.g., office suite management systems, ERP systems) is a plus.
• Certification in office management or administrative support (e.g., CAP) is advantageous.

**About Us

Moxie Pest Control is named for the drive and enthusiasm embraced by our team Our mission is to improve the quality of life for our customers, team, and community.**
We believe in striving to do the right thing because we genuinely care about our employees and customers, the work we do, and our personal and professional character.

We're more than just a pest control company

**What We Live By

Do The Right Thing**
We believe in striving to do the right thing because we genuinely care about our customers

Be Kind

We think kindness is contagious, and we believe small gestures can have a big impact.

Be The Solution

It's an understatement to say we take pride in our work. We live by the motto: "If a thing is worth doing, it's worth doing well."

Keep Improving

Because we care about helping our customers, we take our job knowledge seriously.

Company Perks

At Moxie Pest Control We Offer a Total Rewards Package That Supports The Health, Life, And Career Of Our Employees. The Available Plans And Programs Include

• 2021 & 2022: Great Places To Work and Top Places to Work
• Awards & Recognition
• In Office, Remote, and Hybrid Work Environment
• Monthly Company Events
• Quarterly Service Projects
• Comprehensive medical coverage that covers many common services at no cost or for a low copay
• Additional options for dental and vision benefits, life and disability coverage and more
• 401K Plan
• Long- and Short-term Disability Coverage (Voluntary)
• Paid Time Off

AAP / EEO Statement

Moxie Pest Control provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Moxie Pest Control absolutely prohibits any form of unlawful employee harassment or discrimination based on any of the characteristics mentioned above. Improper interference with the ability of other employees to perform their expected job duties will not be tolerated.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.