Legal Assistant – Transactional Real Estate

3 hours ago

San Diego, California, United States W3Global Full time

Legal Assistant - Transactional Real Estate
Location:
San Diego, CA (On-Site)

Employment Type:
Full-Time

Hours:
8:00 a.m. - 4:30 p.m. (7.5-hour workday)

Salary:
$85,000-$95,000 annually

Actual salary will depend on relevant experience, job-related skills, and qualifications.
Benefits:
Paid Medical, Dental, and Vision Insurance | 401(k) Plan

Position Summary
An established law firm seeks an experienced and highly organized
Legal Assistant
to provide dedicated support to a senior real estate partner with a fast-paced and expanding transactional practice. The successful candidate will assist with a broad range of commercial real estate matters, including joint ventures, financing, leasing, and related transactions.

This role requires exceptional attention to detail, strong time-management skills, and the ability to thrive in a high-volume practice environment. The attorney maintains a substantial billable workload exceeding 300 hours per month, and the ideal candidate will demonstrate a proven ability to manage competing priorities efficiently and proactively.

Why Join Us
Join a leading San Diego law firm that values professionalism, teamwork, and excellence. You will work alongside experienced attorneys and dedicated support staff in a collaborative, client-focused environment that supports professional growth.

Key Responsibilities

  • Provide dedicated 1:1 administrative and transactional support to a senior real estate partner in a high-volume practice
  • Manage attorney time entries and billing processes using 3E Elite
  • Handle non-billable administrative support, including scheduling, document organization, and correspondence
  • Utilize common commercial real estate forms and resources, including AIA, AIR, and CAR
  • Prepare and submit conflict checks, open new matters, and draft engagement agreements and conflict waiver letters
  • Assist with commercial real estate and corporate transactional matters by organizing and assembling closing deliverables and preparing comprehensive closing binders
  • Order lien, UCC, and litigation searches to support due diligence efforts
  • Draft, redline, review, and revise transactional documents, including leases and purchase and sale agreements
  • Manage business entity formations and ongoing compliance for corporations, LLCs, and limited partnerships, including preparation and filing of organizational documents, statements of information, notices of transaction, EIN applications, annual reports, and franchise tax filings
  • Coordinate with state agencies and service companies to obtain Certificates of Formation and Certificates of Good Standing in multiple jurisdictions

Required Qualifications

  • Minimum of 5 years of experience as a transactional legal assistant
  • Strong administrative skills with advanced proficiency in MS Word, Excel, and Outlook
  • Experience supporting real estate development, acquisitions, and transactional matters
  • Exceptional word processing and proofreading skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with a high level of attention to detail
  • Ability to work collaboratively in a fast-paced environment
  • Tech-savvy with the ability to navigate AIA, AIR, and CAR systems

Job Type
Full-Time

Compensation
$85,000-$95,000 per year

Benefits

  • 401(k) with matching
  • Health, dental, and vision insurance
  • Life insurance
  • Paid time off

Work Location:
In person

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