Accounts Receivable Specialist

6 days ago

Phoenix, Arizona, United States KSI Full time

Accounts Receivable Specialist

Location: Mesa, AZ | In-Office
Client: Confidential | Construction Subcontractor

Our client is seeking a dependable, detail-oriented Accounts Receivable Specialist to support day-to-day AR activities with a strong focus on AIA progress billings, pay applications, GC portal submissions, and lien waiver compliance.

You'll work closely with Accounts Payable, Project Managers, and Operations to ensure billing is accurate, submitted on time, and supported with complete documentation — helping maintain reliable financial reporting and healthy cash flow. You'll play a key role in keeping projects moving and payments flowing.

Candidates must have hands-on experience with AIA construction billing and construction-related receivables.

This role is ideal for someone who enjoys organization, follow-through, and working in a fast-paced construction environment.

What You'll Do

  • Accounts Receivable – Billing & Pay Apps
    • Prepare and submit AIA pay applications (G702/G703 and customer formats)
    • Track SOVs, change orders, retainage, and percent complete
    • Submit invoices/pay apps through Textura, GC portals, Procore, Excel/PDF packages, and email
    • Assemble billing backup (tickets, delivery receipts, signed approvals, photos, etc.)
    • Manage lien waivers/releases (conditional/unconditional; partial/final)
  • Cash Application & AR Tracking
    • Maintain AR records in QuickBooks (support transition to Online)
    • Apply payments accurately to jobs/retainage and monitor aging/collections
    • Research and resolve short-pays, rejections, and portal issues with PMs and customers
  • Reporting & Team Support
    • Support month-end close and sub-ledger tie-outs
    • Keep project documentation organized and audit-ready
    • Contribute to process improvements during the QuickBooks transition

What We're Looking For

  • Required
    • 3+ years Accounts Receivable experience (construction strongly preferred)
    • Hands-on AIA progress billing and retainage experience
    • Experience submitting pay apps through Textura/GC pay portals
    • Knowledge of lien waivers and payment documentation
    • Proficiency with QuickBooks Desktop (open to learning QB Online)
    • Solid Excel skills (filters, basic pivots/reconciliations)
    • Strong accuracy, organization, and deadline management
  • Preferred
    • Experience with Procore or similar project systems
    • Familiarity with job costing/cost codes in a trade contractor environment
    • Experience juggling multiple projects with different billing rules

Core Strengths

  • Organized, audit-ready documentation
  • Accurate job cost coding and cash application
  • Proactive follow-up on waivers, portals, and collections
  • Team-oriented, reliable communicator

Compensation/Benefits

  • Competitive pay, based on experience
  • Comprehensive benefits package including: 
    • Health, dental, and vision insurance
    • 401(k) retirement plan
    • Paid vacation

Work Location:

  • One location

Work Remotely:

  • No

KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.

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