Manager of Artistic Planning

Who is the Pittsburgh Symphony Orchestra?

Known for its artistic excellence for more than 120 years, today the PSO is the region's national and international cultural ambassador. A two-time 2018 GRAMMY Award-winning orchestral ensemble credited with a rich history of concerts, performances, and recordings with the world's finest conductors and musicians, the PSO consistently demonstrates a genuine commitment to Pittsburgh's citizens, regional communities, and vibrant cultural scene. Now entering its 130th season, the internationally acclaimed Pittsburgh Symphony Orchestra (PSO) engages audiences of all ages through unparalleled live musical experiences, community collaborations, and educational programming that enrich every life with great music.

Job Purpose:

The Manager of Artistic Planning will act as a key point of contact with artists and artist managers and provide exemplary care for visiting guest artists, before, during, and following their visits. As an integral representative of the Artistic Planning Department, the Manager of artistic Planning will develop and foster productive relationships with artists, artist managers, orchestra members, staff colleagues, and community stakeholders to serve the Artistic needs of the Pittsburgh Symphony Orchestra.

Essential Duties and Responsibilities:

• In close partnership with artist managements, organize and manage guest artist logistics for guest artists and conductors.
• Provide exemplary care for PSO guest artists before, during, and following their visits.
• In collaboration with the Director of Artistic Planning, assist in processing artist contracts, performance fees, and reimbursements.
• In collaboration with the Director of Artistic Planning, assist in processing and disseminating of vital concert documents, including conductor questionnaires and program memos.
• In collaboration with the Director of Artistic Planning, assist with visiting artist visas.
• Contribute to the artistic planning process, including monthly Program Books and content generation of marketing material, with thorough knowledge of classical artists, repertoire, and industry.
• Act as key point of contact to Marketing Department, providing valuable information relating to guest artists, coordinating interviews and social media collaborations.
• Organize pre/post-concert events for artists in coordination with the Development and Learning & Engagement Departments.
• Research artists and repertoire for programming.
• Assist Director of Artistic Planning in researching and developing programs for the Discovery and Drinks chamber music series.
• Act as Artistic point of contact for musician related service exchange engagements, including post-concert performances across the year.
• Lead artistic hospitality needs across departments.
• Reserve stage, rehearsal, and dressing room space for all artists as necessary.
• Build and operate supertitles.
• Represent artistic department at production and operations meetings.
• Cover Artistic Duty at concerts.

Additional Administrative Duties:

• In collaboration with Director or Artistic Planning, assist in tracking Artistic department budgets and submit invoices for guest artist expenses.
• Assist Director of Artistic Planning in reforming and solidifying best practices on administrative tasks.
• Assist Vice President of Artistic Planning with administrative tasks, projects, and presentations as needed.
• Assemble Artist complimentary tickets and backstage lists for all concerts.

Required Education and Experience:

• Bachelor's Degree in Music or equivalent, with ability to demonstrate strong knowledge in classical music repertoire and industry.
• At least two years of experience in arts management or administration, preferably in performing arts.
• Exceptional attention to detail.
• Highly self-motivated and able to prioritize multiple projects with a high level of energy.
• Ability to work flexible hours, particularly weekends and evenings.
• Proficiency in MS Word, Excel, PowerPoint, and desktop publishing.
• Excellent written and verbal communication skills.
• Capacity to work under pressure and as a team player.
• Exercise high degree of discretion with guest artist's sensitive information and be sympathetic and attentive to their individual needs.

Preferred Experience and Qualifications:

• Proficiency in OPAS database.
• Valid driver's license.

Compensation and Location:

This is a full-time position with an annual salary range between $50,000 - $58,000 depending upon experience. We also offer a comprehensive benefits package which includes paid holidays, paid time off, employer paid health benefits, as well as retirement savings options with an employer match. Heinz Hall in downtown Pittsburgh is the work location for this position. The PSO supports a flexible, hybrid work environment, including both in-person and remote work. This position does include working on weekends and evenings during PSO concerts or events.

Pittsburgh Symphony, Inc. (PSI) provides equal opportunity to all qualified employees and applicants for employment without regard to race, color, religion, sex, gender, pregnancy, sexual orientation, gender identity, genetic information, ancestry, national origin, age, physical or mental disability, marital status, veteran status, or any other class or category protected by local, state, or federal law.

The specific statements shown in each section of the description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully.

The PSI recognizes that an individual with a disability may require a job modification/accommodation to enable them to successfully perform a job function. Consideration will be given to such requests. Such requests should be directed to Human Resources.

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