Payroll Tax Specialist

Shift:

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

Seeking a detail-oriented Payroll Specialist to help ensure smooth and accurate payroll processing. This role will have a focus on ensuring compliance with all federal, state, and local tax regulations, managing payroll tax filings, and resolving tax-related inquiries.

Compensation: $27.00 per hour

ESSENTIAL FUNCTIONS:

• Assit with the processing of a multi-state payroll both weekly and biweekly
• Calculate and reconcile payroll, payroll tax deductions and employer/employee contributions
• Reconcile payroll tax accounts and resolve discrepancies promptly
• Work with tax provider to review, reconcile and approve quarterly and annual payroll tax returns (941, SUTA, W-2, etc.)
• Respond to and resolve tax-related inquiries from internal teams and external agencies
• Maintain up-to-date knowledge of changing tax laws and regulations
• Collaborate with HR and Finance teams to ensure accurate reporting and compliance
• Generate and distribute payroll reports for HR and finance teams on a regular basis
• Assist with audits and provide necessary documentation for payroll tax compliance
• Other projects as assigned

QUALIFICATIONS:

• Proficient with federal, state, and local tax regulations, including payroll tax forms and deadlines
• Experience in a multi-state payroll environment and managing tax jurisdictional requirements
• Research and prepare documentation for setting up payroll systems in new states, ensuring adherence to local and state requirements.
• Strong analytical ability to perform reconciliations and variance reporting
• Excellent communication skills with ability to handle employee queries and tax notices
• High proficiency in Excel (formulas, pivot tables) and experience with HRIS/payroll systems (e.g., ADP, Workday,)
• Detail-oriented with strong time management and ability to meet tight deadlines
• Workday and ADP tax experience a preferred
• Fast-paced, deadline-driven payroll environment
• Collaboration across HR, Benefits, and Finance
• Handling confidential data with discretion
• Multi-state and multi-jurisdictional compliance
• Self-motivated and consistency in a fast paced environment

Education and Experience:

Associate degree preferred in accounting, Finance, HR, or related field and 2+ years of payroll experience with strong emphasis on payroll tax administration; OR an equivalent combination of education, training and experience.
 

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Payroll certification (e.g., FPC/CPP) is a plus but not required

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone. 

WORKING ENVIRONMENT:

Work is performed in an office setting. 

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

Benefits
When you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.