Accounts Payable Accountant

About Us

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Job Summary

This position requires the application of advanced technical accounting practices and concepts to support the financial operations of the organization. The Accounts Payable Lead is responsible for managing invoice and travel payment processing, ensuring compliance with fiscal policies and procedures, and supporting month-end and year-end close activities. The role demands a high level of accuracy, analytical ability, and organizational skills in a fast-paced environment.

Responsibilities

• Manage and process payments for invoices and travel via ACH, EFT, and check using the PeopleSoft Accounts Payable module.
• Review invoice documentation for completeness and accuracy; prepare for Controller/Assistant Controller approval.
• Enter vouchers, process pay cycles, and generate ACH, EFT, and Positive Pay files for bank transmission.
• Handle check distribution, including sealing, mailing, voiding, and reissuing payments as needed.
• Communicate with suppliers to resolve payment and invoice discrepancies promptly.
• Collaborate with employees to address budget, payment, and recording issues.
• Reconcile payments made to USG institutions for year-end elimination journal entries.
• Review Accounts Payable batch listings for check runs.
• Record manual payments processed outside the AP module.
• Email ACH notifications to suppliers as needed.
• Process annual IRS Form 1099 reporting and review documentation prior to release.
• Reconcile the Accounts Payable subsidiary ledger with the General Ledger control account.
• Prepare annual salary and travel reports for the Department of Audits.
• Assist with monthly and year-end financial close processes.
• Ensures compliance with all relevant state, federal, and system regulations, policies and procedures.
• Perform other related duties as assigned.

Required Qualifications

• Baccalaureate degree required in accounting or related field.
• Over three years of experience performing professional accounting duties required.

Preferred Qualifications

• Experience with PeopleSoft software, specifically the Accounts Payable module.
• Background in accounting or business within a governmental or university environment.
• Familiarity with state surplus processes and reporting requirements.

Knowledge, Skills, & Abilities

• Advanced knowledge of general accounting principles and practices.
• Proficiency in data analysis, chart of accounts maintenance, and auditing.
• Strong mathematical and quality assurance/control skills.
• Effective interpersonal communication for issue resolution and information exchange.
• Ability to prepare clear written communications, including emails and formal correspondence.
• Competence in operating standard office equipment and using computer systems for data entry, report generation, and spreadsheet management.
• Ability to work independently, manage multiple tasks, and meet deadlines in a dynamic environment.
• Knowledge of Board of Regents policies and procedures.
• Knowledge of University System of Georgia policies and procedures.
• Knowledge of the Fiscal Affairs Business Procedures Manual.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Conditions of Employment

Offers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

Based on the duties and responsibilities associated with this position, a credit check is required and will be conducted under the provisions of the Fair Credit Reporting Act (FCRA).

The University System Office holds the sole discretion in assessing eligibility for employment.

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