eDiscovery Documentation Specialist

eDiscovery Documentation Specialist

Department: Legal Operations

Employment Type: Full Time

Location: Tampa, Florida

Description The eDiscovery Documentation Specialist is a key member of the litigation support team, responsible for managing attorney eDiscovery functions and ensuring operational excellence across document management workflows. This role requires a combination of legal knowledge, technical proficiency, and process-oriented thinking to support attorneys and maintain compliance throughout the discovery lifecycle.

The ideal candidate will own and optimize document workflows, serve as a subject matter expert (SME) in technology-driven discovery, and contribute to continuous process improvement. Success in this role requires strong technical fluency, effective collaboration with attorneys and clients, particularly in trial preparation and litigation strategy and a high sense of urgency with solid billing discipline.

WHO YOU ARE:
You're steady, precise, and thoughtful in your work. You take pride in accuracy, organization, and doing things the right way every time. You prefer clarity over chaos and like knowing exactly what's expected of you. You take your commitments seriously and deliver consistent, credible results.

You work well independently but value being part of a reliable, respectful team. You thrive in structured environments with clear expectations and leaders who trust you to deliver. If this sounds like you, you'll fit right in here.

Key Responsibilities
WHAT YOU WILL DO:

Matter Management and Client Satisfaction
· Manage assigned legal matters diligently and foster client relationships by ensuring satisfactory communication, timely updates, and addressing client concerns to uphold the firm's core values. · Vested stakeholder in achieving desired client satisfaction KPI's. · Support data management and ESI preservation with accuracy, consistency, and compliance.   Client Support - Document Intake, Mapping, Preservation · Designs and updates data management protocols, including data mapping, ESI preservation, and collection, aligned with best practices and legal developments, while ensuring client communication and support throughout the process. · Evaluates and selects the optimal document review platforms, oversees data ingestion, and conducts quality control checks to guarantee the integrity and functionality of the discovery process.   Litigation Support - Document Extraction, Review, Organization, and Production · Directs the development and implementation of document management protocols for intake, storage, organization, review, and production, ensuring a seamless discovery process. · Collaborates with legal teams on system refinement, offers technical support, leads training on review platforms and review standards, organizes data per firm standard conventions, and manages the accurate and timely production of documents and privilege logs.   Document Management Technology, Vendor and Process Enhancement · Leads innovation in legal technologies associated with document procurement, review, and organization by implementing advanced solutions for data extraction, organization, review, storage, and production, incorporating AI and other cutting-edge technologies. · Maintains and cultivates strategic relationships with vendors to ensure access to the latest tools and services, enhancing the firm's legal operations and client service. · Evaluates and optimizes document-related workflows, ensuring efficient use of resources and the adoption of industry-leading solutions.

Additional Responsibilities:
· Manage and coordinate document collection, review, and production. · Assist with document-intensive litigation tasks, such as redacting documents, summarizing documents, and organizing exhibits for court filings. · Developing case strategy by conducting all necessary research, issuing correspondence, and obtaining key information. · Work with all attorneys to ensure compliance with discovery deadlines and discovery requests are answered accurately and on time. · Organize and maintain physical and electronic files related to discovery efforts.

Skills, Knowledge and Expertise · Minimum of 5 years of experience in eDiscovery and litigation support. · Proven ability to conduct legal research, document review, and drafting of legal documents to support attorneys and case strategy. · Experience managing document intake, data mapping, collection, review, tagging, redaction, production, and electronic storage protocols. · Skilled in organizing and maintaining physical and electronic discovery files and ensuring compliance with discovery deadlines. · Proficiency with eDiscovery platforms such as Relativity, DISCO, and GoldFynch. · Strong understanding of ESI protocols (federal and state), including preservation, production standards, and Bates numbering. · Demonstrated ability to lead process improvements and contribute to structured review systems. · Client-service oriented, with the ability to maintain strong client relationships and identify opportunities for business development. · Highly organized self-starter who manages time effectively and performs with a high sense of urgency. · Technically proficient in Microsoft Office Suite, Adobe Acrobat Pro, Litify, Endicia Connect, Scansnap, eFax, CSC Prepare, and state/federal filing systems.

Benefits
WHY JOIN JIMERSON BIRR?

Join a dynamic team that values professional growth and excellence in legal service. We offer competitive compensation, professional development opportunities, and a supportive work environment dedicated to fostering your success.

We've found that the key to doing great work is to love what you do and respect who you do it with. To continue reading about our firm, visit our website Jimerson Birr.

Our atmosphere and award-winning firm culture is collegial and professional, and our shared commitment to professional development is superior to our contemporaries. Learn more about our firm culture here: JB Firm Culture: JB FOR ME.

WHY APPLY?
You'll get a Challenging Opportunity with a Company that Cares About Its Most Valuable Asset: YOU At Jimerson Birr, we pride ourselves on our people and their collective achievements. Besides our list of legal industry honors, in 2021 and for the seventh consecutive year, the firm was named one of Florida's "Best Companies to Work For" by Florida Trend Magazine. In recent years, the firm was also distinguished as one of the "Best Places to Work" by the Jacksonville Business Journal and five times as one of the "50 Fastest Growing Companies." Opportunities abound for those who can meet and exceed the expectations set for our team. Jimerson Birr is comprised of high-performing and professionally fulfilled people. We believe that a positive attitude, personal accountability, and a commitment to quality work will put a talented person on a fast track for success. Our atmosphere and award-winning firm culture are collegial and professional, and our shared commitment to professional development is superior to our contemporaries.

As part of the application process, Jimerson Birr request you complete a Culture Index Natural Traits assessment. This is a short questionnaire, to help us better understand your natural personality. Please follow the link Jimerson Birr- Culture Index Survey

 Our core values are simple: Commitment to service; Commitment to quality; Commitment to results. We live our core values, and we welcome you to live them with us.

Jimerson Birr is an equal opportunity employer. All qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, disability, veteran status, gender identity, and marital status. 

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