Supervisor, Candidate Processing

• DEPARTMENT OF BUILDINGS

Posted On: 12/20/2025

• Full-Time

Location

MANHATTAN

• Exam May Be Required

Department

Human Resources

Salary Range:

$66,062.00 – $75,971.00

Save

The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency, and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent.

The Office of Human Resources & Employee Experience (HREX) is responsible for ensuring the Department complies with applicable labor and employment laws and City and Agency rules and policies. The unit provides guidance to managers and employees on a variety of topics including recruitment, employment, civil service, job and organizational design, labor relations, youth programs, benefits, wellness, performance evaluations, salary administration, timekeeping, and time and leave administration.

DOB is seeking to hire a Principal Administrative Associate (L3) to serve as a Supervisor of Candidate Processing who will report directly to the Deputy Director of Staffing Management. The Supervisor of Candidate Processing will assist the Deputy Director with the following employee services activities:

• Supervise the candidate processing team
• Coordinate and work with the Workforce Planning team on how positions should be filled.
• Manage and track OMB approvals and expirations
• Coordinate with IAD on candidate backgrounds
• Ensure all communication goes out to candidates and internal stakeholders with updates and changes to candidates
• Assigning out offers, start dates, next steps in the candidate processing process

CIVIL SERVICE STATUS

Only permanent Principal Administrative Associates, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered.

Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York.

REMOTE WORK

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

To Apply:

Visit Jobs NYC ) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.

PRINCIPAL ADMINISTRATIVE ASSOC

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Extensive knowledge of civil service law and the Personnel Rules & Regulations of the City of New York - Excellent organizational skills - Strong analytical and problem-solving skills - Excellent verbal and written communication skills - Ability to work independently and as a member of a team - Proficiency in Microsoft Word, Excel, and Visio

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Save

Job ID

763113

Posted until

01/04/2026

Title code

10124

Civil service title

PRINCIPAL ADMINISTRATIVE ASSOC

Title classification

Competitive-1

Business title

Supervisor, Candidate Processing

• Experience Level:

Experienced (Non-Manager)

Job level

03

Number of positions

1

Work location

280 Broadway, 6th Floor, N.Y.

• Category:

Administration & Human Resources

Supervisor, Candidate Processing