Secretary for the Office of Teaching and Learning

Terms of Employment: 12-month

Exemption Status: Non-Exempt

Salary Scale: AFSCME UA, Grade 8-9

EDUCATION AND WORK EXPERIENCE

• High School Diploma or GED required.
• One to three years of demonstrated secretarial experience required.
• Experience with MS Word, MS Excel, MS Access, MS Publisher, etc. required.

QUALIFICATIONS

• Ability to perform secretarial/administrative duties.
• Proficient computer skills, including word processing and database, required, and experience with Oracle or similar software.
• Working knowledge of office practices and procedures.
• Maintains appointment calendar and schedules appointments/meetings for staff when required.
• Consistent communication with supported specialists regarding progress of short and long-term tasks.
• Ability to exercise sound judgment, tact, and courtesy while managing difficult or emotional situations; respond promptly to parents' and specialists' needs; respond to requests for service and assistance; meet commitments.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds competently to questions.
• Ability to read and interpret documents such as procedure manuals.
• Write clearly and informatively; edit and proofread work for spelling and grammar; able to read and interpret written information.
• Ability to write routine memorandums and correspondence.
• Ability to maintain administrative records and prepare routine reports from such records.
• Ability to carry out instructions in written, oral, or diagram form.
• Ability to follow instructions, respond to management direction; completes tasks on time or notifies supervisor with an alternate plan.
• Demonstrate attention to detail.
• Work well in group or team problem-solving situations.
• Maintain confidentiality.
• Balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; able to build morale and group commitments to goals and objectives.
• Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold school system values.
• Follow policies and procedures; complete administrative tasks correctly and on time.
• Prioritize and plan work tasks and make use of time efficiently.
• Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.
• Must be punctual and dependable; ensures work responsibilities are covered when absent.
• Must be able to work evening and/or weekend hours as needed.

ESSENTIAL JOB FUNCTIONS

• Screen incoming calls and correspondence and respond when necessary.
• Prepare memorandums and other documents as needed.
• Assist in arranging programs and events.
• Initiate, manage, and maintain financial records when necessary.
• Assist with all matters concerning the operation and functions of the Office of Teaching and Learning.
• Direct preparation of records of all meetings.
• Act as custodian of documents and records.
• Distribute mail.
• Create and maintain official records and files.
• Perform related duties as assigned.

ENVIRONMENTAL FACTORS & PHYSICAL REQUIREMENTS

The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.

Charles County Public Schools reserves the right to re-advertise and modify the content of vacancy announcements at any time; however, this may be the only notice for this position during the noted advertisement period.

The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability in its programs, activities, or employment practices. For inquiries, please contact Dr. Michael Blanchard, Title IX/ADA/Section 504 Coordinator (students), or Nikial M. Majors, Title IX/ADA/Section 504 Coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O. Box 2770, La Plata, MD 20646; / For special accommodations, call or TDD two weeks prior to the event.