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Procurement Associate

9 hours ago

Decatur, Alabama, United States Indorama Ventures Xylene & PTA LLC Full time

Location:

Decatur, AL

Reporting To:

Procurement Manager

Job Description:

General Description:

The Procurement Associate role is critical to the management of the procurement process at the IVXP site. The role requires a high level of interaction with other Procurement team members, as well as the site stakeholders, and external vendors. The Associate will be responsible for selected sourcing and vendor relationship management activities. The role requires a high degree of flexibility and work balance.

Roles and Responsibilities

  • Creation of purchase orders (Maintenance Repair Orders (MRO), Original Equipment Manufactured (OEM) Materials - non-stock, Chemicals/Catalysts and Services), invoice reconciliation, execution of short form contracts for minor services less than $25K
  • Maintain various databases (including the Approved Contractor List, Emergency Vendor List, and Call-Out Vendor List) Chem Cat Calendar, Synergis Adept and On-Call Calendar
  • Maintain the Procurement Department service contract files; including contractor safety questionnaires and purchase order documentation in conjunction with those sub-elements handled by the Contractor Management Team; including the site Vendor Qualification
  • Assist the Procurement Department in daily and project duties, including support of plant service and material requirements (expediting)
  • Coordinate with multiple onsite units for maintaining and ordering chemicals and catalysts, assisting in forecast while managing orders and expected inventory
  • Order and maintain an adequate stock of office supplies and forms for the plant
  • Prepare and create Purchase Orders as required and outlined in Delegation of Authority (DOA)
  • Coordinate and liaison with Canon service representative on copy machine maintenance and consumables
  • Coordinate and liaison with Vending company for plant site
  • Manage the Global Business Service (GBS) pending invoices, Elevated Response Settlement (ERS) pending receipt and Past Due invoices report such that none exceeds 60 days; including rejected invoices within the SharePoint invoicing site
  • Issue, collect, and distribute Supplier Prequalification Questionnaires
  • Assist the Finance group on an as needed basis and function as Site Procurement Resource
  • Provide on-site support for maintenance and capital plant maintenance projects
  • Ensure business unit requirements for materials/services are met in a timely manner
  • Meet all training requirements for SAP and Health, Safety, Security and Environmental (HSSE)
  • Coordinate supplier prequalification and evaluation process
  • Update supplier lists with accurate information
  • Manage the Invoice/Service Entry process

Preferred Skill Set

Qualification

Experience:

Education/Experience/Certifications Required:

  • BS degree or 8 years of total experience with at least 5 in Procurement
  • Knowledge of contract principles and procedures
  • Working knowledge of financial accounting principles
  • Advanced skills in Microsoft Office
  • Excellent verbal and communication skills
  • Excellent administrative skills
  • Excellent organizational skills and attention to detail
  • Ability to make timely decisions and act independently based on delegation of authority
  • Strong interpersonal working skills Demonstrated capability to operate independently and a team

Education/Experience/Certifications Preferred:

  • 4-year degree in Business Administration or similar discipline preferred
  • Proficient in SAP or similar business ERP system
  • Working knowledge of Procurement and Supply Chain
  • Working knowledge of chemicals and catalysts ordering and logistics

Physical Capabilities Requirements:

  • Please see Procurement – Associate Job Element Checklist