Payroll and Benefits Specialist

FOR MORE THAN 80 YEARS, Natus has been committed to serving the varying needs of clinicians, delivering the highest-quality solutions to raise the standard of care for patients everywhere.

Our comprehensive diagnostic and therapeutic sensory solutions are designed to simplify workflows for sensory specialists, ensuring care teams have the right instrumentation to give patients the right support — and greater peace of mind.

POSITION: Payroll and Benefits Specialist

SUMMARY:

Natus Sensory, Inc. is seeking a Payroll & Benefits Specialist (US & Canada - Remote) to manage benefits and payroll compliance for our US and Canada employees. This role primarily involves benefit enrollment, payroll processing, compliance with labor laws for both countries, and serving as the first point of contact for benefit and payroll-related inquiries.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Benefits Management:
• Oversee benefit enrollment for US and Canada employees.
• Submit benefit invoices for payment to our Accounts Payable department.
• Partner with our benefits broker to plan the annual open enrollment.
• Track and administer all FMLA and additional leave requests via our third-party benefits provider.
• Enter new hires into our Retirement Plan benefits provider.
• Coordinate and execute new hire benefits orientation.
• Prepare and submit RRSP/401K contribution files
• Preparation of Record of Employment Forms
• Provide support with 401(k) audit and form 5500 filings.
• Organize annual wellness events for employees.
• Payroll Management:
• Process payroll bi-weekly for US and Canada employees, adhering to different pay schedules.
• Collaborate with HR and Finance to coordinate payroll processing, cash flow planning, and special payment cycles such as bonuses and severance.
• Utilize and administer the Dayforce Reporting Tool to generate ad hoc and routine reports to support business decisions.
• Assist in the preparation, evaluation, and distribution of annual employee reports (W2, T4, T2200, RL-1, etc.)
• Manage the setup and maintenance of state and provincial tax accounts, including withholding and unemployment contributions.
• Ensure full compliance with federal and provincial payroll regulations, including but not limited to CRA, CPP, EI, and other applicable laws.
• Verify and update employee information, including new hire details, changes to existing employee records, and voluntary deductions before payroll processing.
• Handle responses to unemployment claims, ensuring proper processing.
• Coordinate with external vendors for accurate payroll data exchange and process enhancements and maintain updated knowledge of international payroll regulations.
• Ensure confidentiality and integrity of payroll data, provide audit support, and address payroll-related employee inquiries efficiently.
• Assist employees with understanding their paychecks, deductions, and benefits.
• Resolve payroll discrepancies and issues.
• Serve as the first point of contact for payroll-related questions.
• Compliance and Policy Implementation:
• Ensure compliance with labor laws and regulations in both the US and Canada.
• Assist in the development and implementation of HR policies and procedures related to benefits and payroll.
• Conduct regular audits to ensure adherence to company policies.
• Support the HR Manager as needed.

Travel Required: Minimal travel required.

Must-Have Requirements:

• Experience with US & Canadian payroll required
• Strong understanding of payroll regulations and procedures in the U.S. and Canada.
• 5-7 years of working experience in payroll and benefits.
• Demonstrated proficiency in payroll and benefits management and administration.
• Knowledge and experience in administration of 401(k) plans.
• Knowledge and experience in the Affordable Health Care Act employer mandate requirements.
• Previous open enrollment experience.
• Experience and strong understanding of benefits and payroll auditing.
• Minimum 3-4 years' experience in payroll and benefits.
• Knowledge of benefits administration, including Medical, Dental, Vision, Ancillary, health & wellness initiatives.
• Knowledge and experience in the administration of Self-Funded health insurance programs.

Preferred Requirements:

• Bachelor's degree in human resources, Accounting, Business, or related field preferred.
• Experience with HSA/FSA plans an asset
• Advanced proficiency in Microsoft Excel and data analytics.
• Proficient with Microsoft Office products (Excel, Word, Access).
• Strong customer service skills for communicating with both internal employees and external vendors.

Other duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any given time, with or without notice.

Pay Transparency Details: The actual base pay offered will vary depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. At Natus, it is not typical for an individual to be hired at or near the top end of the range.

What We Offer

• Medical Plans
• Wellness Program
• Dental & Vision Benefits
• EAP Services
• Legal Services
• 401(k)
• 4 weeks of PTO
• 2 Floating Holidays
• 7 Company Holidays
• HSAs (Employer HSA contribution available, dependent on plan selection.)
• Dependent Care FSA
• Disability Benefits,
• Life Insurance Benefits
• Tuition reimbursement and more

Join Natus Sensory today. Confidence in every Sense.

Natus is an Equal Employment Opportunity Employer. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Natus also prohibits harassment of applicants based on any of these protected categories. It is also Natus' policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions.