Secretary II

1 week ago

San Francisco, California, United States Caladwich Consulting LLC Full time $24 - $26

Secretary II (San Francisco, CA) 

U.S. Department of Homeland Security (DHS) Management Directorate (MGMT) 

Federal Protective Service (FPS), West Zone, Region 9

Position: Full – Time / On-Site 

FPS R9 San Francisco District Office | 450 Golden Ave, San Francisco, CA

Salary: $ $26.00 Per Hour

Caladwich Consulting, LLC is an SBA-certified 8(a), CVE-certified Service-Disabled Veteran Owned Small Business (SDVOSB) with a single focus- deliver exceptional results Caladwich mission is to help clients meet their strategic and operational objectives by employing a range of capabilities that are integrated and focused to provide real solutions and deliver results.

Caladwich Consulting is seeking a Secretary II to provide administrative support for FPS Region 9 District Commanders (DC) performing a combination of various clerical and administrative duties requiring overall knowledge of FPS systems, policies and procedures. 

Core Responsibilities- 


• Shall compose routine correspondence including answer all phone calls and email correspondence in a timely manner. 


• Shall manage each District Office calendar schedule and is responsible for oversight of up to three calendars including one (1) for the District Commander and two (2) for Area Commanders.


• Maintain the staff reception office area, greet visitors, and direct them to the appropriate FPS staff personnel


• Schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by FPS management or staff.


• Shall set up meetings and teleconferences to support the district, which requires the scheduling and set up of conference rooms and arranging and disseminating information regarding meeting and teleconferences.


• Entrusted with the overall design, organization and maintenance of DHS filing system. 


• Shall prepare information required for budget reports.


• Prepare correspondence documentation and mailing labels by copying data from one record to another and file records accordingly in support of the District and PSO program.


• Maintain inventory equipment lists for FPS and other agency provided security equipment and/or security systems that are in place within federal facilities.


• Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies in support of the security and contract guard program.


• Runs Post Tracking System (PTS) reports, tracks post coverage and makes updates as needed to the PTS help desk. 


• Other administrative and clerical duties as assigned.

Requirements

Requirements for Candidate:


• HS Diploma Required


• Minimum 2 Years experience in standard and nonstandard administrative and secretarial Duties in Government agency


• Proficient knowledge in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint.


• Excellent time management and attention to detail in handling administrative tasks, scheduling, and documentation.


• Strong verbal and written communication abilities; comfortable drafting correspondence, taking meeting minutes, and interacting with staff and clients professionally.


• Proactive and Self-Motivated: Anticipates needs, identifies issues, and takes initiative to improve office efficiency and support team objectives.


• Problem-Solving Mindset: Approaches challenges with a calm, solutions-oriented attitude.

Benefits:


• Health/Dental/Vision insurance


• Life insurance


• Paid time off (PTO)


• Federal Holiday Observation

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