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Project Management Assistant I

2 days ago

Hunt Valley, Maryland, United States Lensa Full time

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Johnson, Mirmiran, and Thompson Inc.. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

Position Summary: This position will support Project Managers throughout the project lifecycle (creation, budgeting, maintaining, invoicing, closeout/archival, etc.). Providing contractual, financial, and administrative support to several departments at the JMT's Hunt Valley office. Project management and financial assistance related to contractual management including redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, compliance with each client's contractual and financial requirements, subconsultant agreements, budget setup, invoice review, and subconsultants' management. Providing project administrative support to project managers; providing database assistance; performing administrative duties such as editing outgoing correspondence, typing, copying, filing (mostly electronic), report preparation, and helping maintain project documentation. Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

The selected candidate will be required to work in our Hunt Valley, MD Office. Remote work is not available for this opportunity, at least for the first two years. Compensation for this position is $25-33/hour, commensurate with experience and education.

Essential Functions And Responsibilities

  • Assist Project Managers in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients
  • Continuously track and monitor multiple contracts/projects and budgets
  • Work closely with Project Managers and Accounting & Finance Department to communicate the status of action items
  • Facilitate management and coordination of project subconsultants and in-house support disciplines
  • Create and track subconsultant agreements and contract renewals

Additional Functions And Responsibilities

  • Create, edit and distribute conference/meeting notes
  • Conduct daily tracking of project deliverables to ensure timely processing
  • Perform other related duties as assigned

Required Skills

  • Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
  • Proficient written and verbal communication skills
  • Excellent organizational and time management skills

Required Experience

  • High School Diploma required
  • 0-6 years of relevant experience required
  • Attention to detail with the ability to recognize discrepancies
  • Ability to multitask and perform well in a fast-paced environment
  • Ability to learn quickly
  • Strong work ethic
  • Ability to work independently, as well as part of a team

Qualifications Preferred

  • Associate's or bachelor's degree in business administration, business management or a related field

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Benefits
JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:

  • Affordable Medical, Dental & Vision Insurance
  • Company paid Life and Disability Insurance
  • Paid Time Off
  • Paid Holidays
  • Paid Caregiver Leave Program
  • 401K Retirement Plan (Traditional and Roth options)
  • Employee Stock Ownership Plan (ESOP)
  • Career Development Programs
  • And more…
  • Benefits | JMT )

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.

If you have questions about this posting, please contact