Project Coordinator

1 week ago

Norfolk, Virginia, United States Burns & McDonnell Full time

Description

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.

  • Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.
  • Resolves questions regarding the project; research and provide appropriate answers.
  • Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
  • Manage project set-up preparation and compile documentation updates.
  • Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
  • Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
  • Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
  • Obtain physical sign off of project documents & maintain electronic and paper files.
  • Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.
  • Manage IT resources for project offices and staff by coordinating with internal support departments.
  • Provide follow up reports on ARs and unbilled issues as assigned.
  • Administer project closeout activities.
  • Compose project cost forecast updates.
  • Run PPS reports.
  • Establish priorities and deadlines on project deliverables.
  • Investigate project expenses not billed to the client and report findings to the Project Manager.
  • Assist Project Manager in preparation of client contracts and sub-contracts.
  • Develop procedures pertaining to internal project requirements.
  • Performs other duties as assigned.
  • Complies with all policies and standards.

Qualifications

  • Bachelor's degree in a related field and 8 year's experience required or
  • Associate degree in a related field and 10 year's experience required or
  • High School Diploma/GED and 11 year's experience required.
  • Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills.
  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
  • Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
  • Demonstrated ability to communicate with all levels within an organization.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-VA-Norfolk

Schedule: Full-time

Travel: No

Req ID: 254181

Job Hire Type Experienced #LI-STA #A&F

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