Office Secretary

7 days ago

Bakersfield, California, United States Independent mechanical plumbing Full time

Job Overview

We are seeking a dynamic and highly organized Office Secretary to join our team This vital role offers the opportunity to be the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and visitors alike. As an Office Secretary, you will be the first point of contact, manage administrative tasks with precision, and maintain an efficient office environment that fosters productivity and professionalism. Your energetic approach and attention to detail will help us deliver outstanding service and uphold our commitment to excellence.

Duties

  • Greet visitors, clients, and staff with a warm, professional demeanor at the front desk, providing excellent customer service and support.
  • Manage multi-line phone systems, answer inquiries promptly, direct calls appropriately, and maintain clear communication channels.
  • Handle data entry, filing, and document proofreading to ensure accuracy and organization across all records.
  • Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management.
  • Coordinate calendar management for executives or team members, scheduling appointments and meetings efficiently.
  • Perform basic bookkeeping functions using QuickBooks or similar accounting software to support financial record-keeping.
  • Maintain office supplies inventory, order materials as needed, and ensure the workspace remains tidy and organized.
  • Assist with administrative projects such as preparing reports, managing correspondence, and supporting office management tasks.
  • Demonstrate excellent phone etiquette while handling inquiries from clients or vendors professionally.
  • Support other administrative duties including proofreading documents, data entry tasks, filing systems maintenance, and supporting personal assistant responsibilities when required.

Experience

  • Proven experience in an office environment with strong clerical skills; previous roles as a receptionist or administrative assistant are highly desirable.
  • Familiarity with multi-line phone systems, front desk operations, and office management procedures.
  • Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy skills.
  • Experience with QuickBooks or bookkeeping software is a plus.
  • Bilingual abilities are preferred to effectively communicate with diverse clients or staff members.
  • Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
  • Strong customer service orientation with excellent phone etiquette and interpersonal skills.
  • Previous experience in medical or dental reception is advantageous but not required; relevant personal assistant experience is also valued.
  • Knowledge of time management techniques to handle multiple responsibilities seamlessly while maintaining accuracy. Join us as an Office Secretary and be part of a vibrant team dedicated to delivering exceptional support through energetic professionalism Your expertise will help create a welcoming environment that promotes efficiency and excellence in every interaction.

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Work Location: In person

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