Human Resources Generalist

GENERAL PURPOSE

The Human Resources Generalist supports the City in all aspects of the daily functions of the Human Resources (HR) Department including recruitment, orientation, administration, employee relations, worker's compensation, leave of absence process and ensuring compliance with HR policies and regulations. The Human Resources Generalist will also provide guidance and support to employees regarding HR matters and assist in the implementation of HR initiatives.

SUPERVISION RECEIVED & EXERCISED

Works under the supervision of the Human Resources Director.

ESSENTIAL FUNCTIONS

The Human Resources Generalist may perform a combination of some or all of the following duties, and perform related duties as assigned.

General Duties

• Main point of contact for City recruitment processes, including drug screens and background checks.
• Onboard new employees as outlined in the City's onboarding program.
• Ensure compliance with recruiting processes and policies including but not limited to pre-hire drug and background screenings and I-9 verifications.
• Assist with employee inquiries on HR matters.
• Perform routine tasks required to administer and execute human resources programs including but not limited to: benefits; FMLA and medical leave; disciplinary matters; audits; disputes and investigations; performance and talent management; productivity, engagement; recruiting and training and development.
• Assists the Human Resources Department on updating computerized personnel databases, in compliance with federal, state and local laws; in the compliance and maintenance of accurate service records for active employees; in the maintenance of records for inactive employees; and, in the compilation and maintenance of reports as required.
• Assist with processing employment verifications and unemployment claims in a timely manner.
• Proctor required exams/tests for various department promotional processes.
• Serve as the HR representative, when requested.
• Assists in developing and implementing HR policies and procedures partnering with senior level HR staff. Assists in making job offers to all salary and hourly candidates.
• Assists Human Resources leadership in work of a confidential nature.
• Assists in EEOC Compliance.
• Assist with responses to email inquiries received through Human Resources and Recruiting email boxes including but not limited to general questions, sunshine requests, and legal record requests.
• Attends and participates in disciplinary meetings, terminations, and investigations as needed.

MINIMUM QUALIFICATIONS

Education and Experience:

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   2. Graduation from college/university with a bachelor's degree in human resources, business administration, or related field;

OR

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   2. At least two (2) years of progressively responsible related experience in an administrative role (example: Administrative Assistant, HR Assistant, etc.)

OR

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   2. An equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities Required:

• • Knowledge of advanced analytical concepts
  • Knowledge of computer software applications related to spreadsheets & databases (i.e., MS Office);
  • Knowledge of computer software applications/case management systems;
  • Knowledge of basic budgetary & accounting principles/practices; & business practices, including goal setting
  • Skilled in identifying root causes
  • Skilled in developing effective solutions
  • Skilled in managing multiple tasks
  • Skilled in prioritizing responsibilities
  • Skilled in maintaining accurate records
  • Skilled in effectively conveying information, both verbally and in writing, to employees, management and other stakeholders
  • Skilled in conflict resolution
  • Ability to build rapport
  • Ability to navigate sensitive situations with empathy and understanding
  • Ability to understand and interpret HR metrics to inform decision-making and improve HR strategies

Preferred Qualifications:

Experience in full cycle recruiting preferably in a public administration setting.

Experience utilizing an ATS (applicant tracking system) or HRIS system for recruiting.

Knowledge of DOT & FMCSA regulations and processes for CDL driving positions.

Special Requirements and/or Qualifications:

Must complete required NIMS training within first six months of hire. This is online training that will be provided upon hire.

Valid driver's license

Work Environment:

While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. While performing the essential functions of this job, the employee is occasionally required to lift/ and or move up to 30 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving.

Equal Employment Opportunity Statement   

The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.

The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification.  They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified.  Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons.  Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice.  This job description supersedes earlier versions.