Event Management Coordinator

6 days ago

Springfield, Illinois, United States EVANGEL UNIVERSITY Full time

Conference and Event Services

Event Management Coordinator 

Job Description

Job Title: Event Management Coordinator

Department: Conference and Event Services

Division: Business and Finance

Position Summary:      Responsible for all aspects of conference, event, and meeting planning services.  This includes the preparation of audio/visual production, security, custodial, and catering logistics for all conferences, meetings, and events.  Responsible for management of all University events. 

Qualifications:

  • Must have a unique blend of highly specialized technical skills along with excellent people skills
  • Demonstrated ability in quickly mastering various technologies and software programs
  • Ability to concurrently coordinate multiple projects per day
  • Ability to cultivate positive working relationships with students, employees, and external clients
  • Ability to work under pressure and meet demanding deadlines
  • Strong analytical and problem-solving skills
  • Excellent organizational and detail-oriented skills

Examples of Duties and Responsibilities:

  • Responsible for all aspects of assigned conferences & events including planning, preparation, production and logistics, final budget closeout and reconciliation.
  • Work closely with the conference/event contact throughout the planning of the actual conference/event to assure a successful event.
  • Schedule and coordinate the use of facilities and other resources such as logistics, audio/visual production, security, custodial, and catering for all assigned conferences, meetings, and events.
  • Write detailed plans of action (client profiles and event descriptions) for conferences/events on campus.
  • Manage the yearly event calendar and associated forms.
  • Write contracts for conferences, camps, meetings, and events for external clients.
  • Maintain consistent and reliable attendance.
  • Participate in planning committees.
  • Assist the logistics coordinator in conference, event, and meeting set ups when needed.
  • Perform other duties as directed by the Director of Conference and Event Services.

Experience Needed:

Bachelor's Degree is required. Two years related experience in event planning, hospitality, business, or marketing preferred. A demonstrated record of experience in an office environment or equivalent to include event and facilities management. Evidence of the ability to work with campus and community constituencies is essential. Knowledge and experience using Event Management Systems (EMS Campus).

Machine, Tools, & Equipment Used: PC, MS Office 2013 Applications, calendar scheduling software applications

Working Conditions: Office environment, must be able to stand for long periods of time, and be able to lift up to 50 lbs. of equipment.

Hazards: None

Organizational Relationships: Reports to the Director of Conference and Event Services

Evaluation: Evaluation of the job performance is measured against the above duties and responsibilities according to University policy.    

Selection Process: Selected applicants will interview with the Director of Conference and Event Services.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Evangel University is an equal opportunity employer participating in the E-Verify program.

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