Property Manager Assistant

1 week ago

Temecula, California, United States TokenWorks Full time $48,000 - $52,000 per year

About the Role

We're a small, fast-moving real estate holdings and property management office seeking a dependable Property Manager Assistant to help manage our portfolio of commercial properties in the Temecula area.

This role is ideal for someone who enjoys variety, coordinating maintenance, communicating with tenants and vendors, and keeping property operations running smoothly.

This role supports the smooth operation of the holdings, helps maintain high standards for tenant relations and property upkeep, and ensures the Owner is supported in daily business operations. You'll work closely with the Owner and Finance Manager in a collaborative, supportive environment.

Application instructions are at the end of this description. Only those who follow these specific instructions will be considered for this role.

Key Responsibilities

Property Management Support

  • Coordinate maintenance and repairs, communicate with vendors, and track work orders.
  • Assist with leasing activities including advertising vacancies, scheduling showings, screening applicants, and preparing lease documents.
  • Handle tenant communications, maintenance requests, and notices professionally and promptly.
  • Support rent collection, deposits, and payment tracking with the Finance Manager.
  • Conduct property inspections, move-in/move-out walkthroughs, and maintain documentation.
  • Monitor compliance with property, safety, and local code requirements.
  • Travel to properties in Riverside County and Orange County will be required.

Administrative / Front-Desk / Office Operations

  • Maintain organized digital and paper files for leases, maintenance records, and vendor contracts.
  • Assist with property budgeting, invoices, and expense tracking.
  • Prepare monthly property reports and summaries for the Owner.
  • Update listings, schedules, and property information in management systems.
  • Serve as a first point of contact in the office: greet the occasional visitors, answer phone calls, route messages.
  • Assist with general office maintenance, supplies, ordering, etc.

Qualifications

  • 2+ years of experience in property management or real estate preferred
  • Excellent organizational skills, strong attention to detail.
  • Good communication skills – verbal and written. Ability to interact professionally with tenants, vendors, contractors.
  • Able to handle multiple tasks / priorities and adapt in a fast-paced environment.
  • Valid driver's license, reliable transportation; willingness to travel locally.
  • Basic computer skills: MS Office suite (Word, Excel, Outlook), familiarity with property management software (if possible).

What We Offer

  • Competitive pay ($23 - $25/hour ($48,000-$52,000 annually, based on experience))
  • Paid holidays
  • 1 week paid vacation after first year
  • Mileage reimbursement for property visits
  • Opportunity to work directly with the owner

Specific Instructions on How to Apply

The application process for this role is VERY SPECIFIC. Please follow each step exactly as requested for consideration.

Send the following in an email to

  • A copy of your resume
  • A cover letter describing:
  • Specifically why you are the ideal candidate for this role. Please be specific with your qualifications and characteristics that are a match for this role.
  • Your proudest achievement in each of your three most recent roles. Please include your current role and the two roles prior. Include what the achievement is and why you are most proud of it.

ONLY APPLICANTS who follow the above guidelines will be considered.

Job Type: Full-time

Projected Total Compensation: $ $25.50 per hour

Expected hours: 40 per week

Benefits:

  • Paid time off

Work Location: In person

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