Assistant Property Manager 4

Home is the foundation for everything in life. Since 1971, our model has been about supporting residents in finding stability and achieving their goals. It's why we're more than housing—we combine quality affordable homes with our on-site Advantage Services—because we believe that all people can thrive with the right support and opportunities. Today, over 13,000 people—families, seniors, veterans, and people with disabilities and other barriers—call a CommonBond community "home." Our core values are Respect, Integrity, Partnership, Innovation, and Excellence. We live these values and look for people who embody them to represent our organization in the community. If this sounds like you, please consider joining our team.

Why CommonBond Communities?

• Work-life balance
• Employee referral program
• Benefits based on eligibility: Health insurance, Dental, Vision, PTO, Sick Time, Floating Holiday, Employer matching, 401(k), STD/ LTD, Life insurance, and a variety of employee-paid benefit options
• A respectful and growth-oriented workplace
• Employee recognition and rewards program
• A chance to make a difference in the community
• Ongoing training and professional development

Salary Range:$ $30.29 Per Hour

CommonBond Communities invites qualified applicants to apply for theAssistant Property Manager position at our Seward Tower West property located in Minneapolis, Minnesota. The position oversees 1 property with a total of 320 units. The Assistant Property Manager is responsible for assisting with managing the daily operations of the site to provide a fiscally sound, well-maintained, and socially healthy apartment community. The property manager also provides leadership and guidance to staff.

ESSENTIAL FUNCTIONS

Compliance

• Prepares all resident files to include all preparatory paperwork.
• Set up appointments for lease signings and follow through with all appropriate paperwork.
• Prepares all move-out material for a property manager.
• Prepares copies of all materials to be sent for government compliance. Maintains compliance reporting information monthly.
• Prepares completed move-in packets and maintains a supply of all pertinent materials.
• Enters marketing information, installs resident, enters vacate notices, prints reports on YARDI computer program.
• Assists with subsidy administration by HUD rules and regulations.

Financial

• Collects rent payments and makes bank deposits daily.
• Assists property manager in making purchases by budget specifications and guidelines.
• Tracks budget variances and brings those variances to the attention of the property manager.
• Sends notices and makes phone calls for any late rent.

Property Management

• Makes appointments, shows apartments, takes and verifies applications to completion.
• Shops comparable projects in the marketplace monthly.
• Answers incoming calls.
• Greets all visitors. Updates all applicable referral agencies.
• Follow up on all prospective residents promptly.
• Keep resident files up to date.
• Prepares market survey report monthly.
• Fills out maintenance service requests and makes callbacks
• Takes reservations for community facilities and keeps staff abreast of specific setups.
• Informs management of common areas in need of cleaning and repair.
• Inspects daily curb appeal to include the pristine condition of model apartments and suites.
• Informs residents of items in the management office belonging to them.
• Aids in keeping management office and lobby area neat and clean at all times.
• Keep resident listings up to date.
• Handles resident complaints in a timely and professionally.
• Coordinates resident functions.
• Acts as a property manager in the property manager's absence.
• Assists with move-in / move-out procedures, including unit inspections, security deposit processing, and unit preparations.
• Works closely with resident services staff to meet resident service needs individually and as a group.
• Updates turnover information daily.
• Works on the first and last day of each month.
• Prepares move-out letters and instructions.
• Manages lease renewal program & resident programs.
• Works overtime as needed.

MINIMUM REQUIREMENTS

• Knowledge of government housing subsidy programs.
• One year of leasing or property management experience preferred.
• Office hours may vary due to the specific needs of the property as determined by the property manager or regional manager.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal, written, and interpersonal communication skills.
• Exceptional sales skills.
• Basic word processing and spreadsheet knowledge. (Microsoft, Excel)
• Demonstrates a clear understanding and consistent use of YARDI software.
• Typing skills.
• Detail-oriented and accurate with numbers.
• Self-motivated.
• Proficient office skills including organizational abilities.
• Exemplary time management skills.
• Knowledge of fair housing and applicable compliance regulations.
• Willingness to learn.
• Willingness to assist above and beyond as part of "the team."
• Ability to multi-task and work effectively managing multiple projects or tasks.

EDUCATION

• Post-secondary coursework in property management, business, real estate or equivalent experience preferred.
• Post-high school education preferred.

PHYSICAL REQUIREMENTS

• Ability to lift to 10 lbs.
• Reaching above and below the shoulders.
• Ability to sit and stand for extended periods.
• Ability to file for extended periods.
• Ability to open and close file drawers.
• Ability to withstand external weather conditions.

WORKING CONDITIONS

• Smoke-free environment.
• Moderate noise level.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.