2025-26 - Storekeeper- 12 Month - Como Service Center - TEST ANNOUCEMENT

General Information

The Storekeeper performs skilled clerical, logistical, and manual duties related to the ordering, receiving, storing, issuing, and inventory control of materials, supplies, commodities, tools, and equipment. The position ensures accurate recordkeeping, timely distribution of goods, compliance with purchasing requirements, and the maintenance of an efficient, orderly storeroom environment. Work is performed with a commitment to customer service, accuracy, and operational efficiency.

Reporting Relationship

Works under the close to moderate supervision of the department manager or unit supervisor.

Minimum Qualifications

• High school diploma or GED.
• At least one (1) year of experience in storekeeping, inventory control, warehouse operations, or related clerical/logistical work.
• Basic knowledge of inventory procedures, receiving practices, and stock rotation.

Preferred Qualifications

• Two (2) or more years of storekeeping, warehouse, procurement, or inventory control experience in a school district, government agency, or similar setting.
• Experience using computerized inventory management or warehouse management systems (WMS).
• Knowledge of purchasing processes, requisition systems, and vendor coordination. Experience inspecting, receiving, and documenting materials for compliance with purchase orders.
• Experience inspecting, receiving, and documenting materials for compliance with purchase orders.Experience inspecting, receiving, and documenting materials for compliance with purchase orders.

Responsibilities

The essential functions include, but are not limited to, the following fundamental duties:

Procurement & Ordering

• Orders supplies, commodities, materials, tools, and equipment using requisitions, purchase releases, or approved procurement systems.
• Verifies availability of stock and lead times before placing orders.
• Coordinates with purchasing staff to ensure adherence to procurement policies and vendor contracts.

Receiving & Inspection

• Receives shipments, verifies quantities, inspects for damage or defects, and ensures compliance with purchase orders.
• Documents discrepancies, initiates claims, and processes returns of incorrect or defective merchandise.
• Ensures proper handling and storage of hazardous or sensitive materials in accordance with safety guidelines.

Inventory Management

• Codes and catalogs incoming materials, supplies, and equipment following established classification systems.
• Determines items to stock, recommends stocking levels, and establishes re-order points to maintain optimal inventory.
• Conducts periodic, special, or perpetual physical inventories and reconciles system-to-floor variances.
• Monitors inventory trends and recommends changes to improve accuracy, efficiency, and cost control.
• Assist with maintaining product life cycle of storeroom inventory items.

Issuing & Distribution

• Issues equipment, tools, and supplies to staff as requested, ensuring proper documentation and accountability.
• Fills orders completely and accurately; communicates shortages, substitutions, or back-order information to staff.
• Assists departments in identifying appropriate materials or product alternatives.

Customer Service & Vendor Relations

• Responds courteously and promptly to staff inquiries, questions, and service needs.
• Maintains vendor product information, catalogs, pricing, and lead-time schedules.
• Meets with vendors to discuss new products, supply issues, delivery concerns, or service improvements.

Recordkeeping & Documentation

• Prepares and maintains accurate records, reports, logs, and files related to purchasing, receiving, inventory, and distribution.
• Utilizes computerized inventory systems for data entry, tracking, and reporting.
• Ensures documentation complies with audit standards and departmental policies.

Storeroom & Warehouse Maintenance

• Maintains a clean, safe, organized, and efficient storeroom environment.
• Ensures materials are stored securely and labeled clearly to facilitate fast retrieval.
• Operates forklifts, pallet jacks, hand trucks, or other equipment following safety standards (as applicable).

Other Duties

• Analyzes user comments and feedback to expand assistance, improve efficiency, and reduce costs.
• Suggests enhancements to purchasing, inventory, and distribution processes.
• Performs other related job duties as assigned.

Knowledge, Skills, and Abilities

• Working knowledge of equipment, supplies, commodities, materials, and tools used in district operations.
• Working knowledge of the applicable storekeeping policies and procedures relating to ordering, receiving, stocking, issuing and managing inventories.
• Working knowledge of the various vendors and their mode of operation.
• Working knowledge of the basic principles of inventory control, stock rotation, receiving, and material handling.
• Working knowledge of purchasing procedures, requisition systems, and vendor coordination.
• Working knowledge of recordkeeping practices, data entry methods, and standard safety procedures.
• Demonstrated skill in using inventory management systems, spreadsheets, and office software to track and document materials.
• Demonstrated skill in accurately receiving, inspecting, storing, issuing, and tracking materials and equipment.
• Skill in operating warehouse tools and material-handling equipment safely and efficiently.
• Demonstrated ability to deal effectively with users and vendors.
• Demonstrated ability to perform arithmetic calculations related to ordering, counting, and reconciling inventory.
• Ability to follow established procedures and maintain accurate, organized records.
• Ability to prioritize tasks, work independently, and adapt to changing workloads and timelines.
• Ability to communicate effectively with staff, supervisors, and vendors.
• Ability to maintain an organized, clean, and safe storeroom environment.
• Ability to establish and maintain positive working relationships with internal and external stakeholders

Physical and Mental Requirements

The physical and mental demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• Ability to stand, walk, bend, stoop, reach, and climb short ladders while performing storeroom duties.
• Ability to lift, carry, push, and pull materials, supplies, and equipment typically up to 50 pounds; assistance or equipment provided for heavier loads.
• Manual dexterity to operate computers, scanners, hand tools, and material-handling equipment.
• Ability to perform repetitive motions such as lifting, stocking, and moving items throughout the workday.
• Ability to operate material handling equipment and safely load/unload materials.

Mental Requirements:

• Ability to maintain concentration and attention to detail while performing inventory, inspection, and documentation tasks.
• Ability to analyze inventory issues, interpret purchase orders, and apply problem-solving strategies.
• Ability to work under deadlines, manage shifting priorities, and handle interruptions professionally.
• Ability to exercise good judgment in resolving discrepancies and communicating with vendors or staff.

WORKING CONDITIONS

Work is performed primarily in a storeroom, warehouse, loading area, or similar environment. Exposure to varying temperatures depending on storage conditions and warehouse ventilation. Regular exposure to dust, packaging materials, cleaning supplies, and equipment noise. Frequent standing, walking, and material handling throughout the shift. May require flexible hours during peak operational periods, inventory counts, or urgent requests.

Pay, Benefits, & Work Schedule

This is a 12 month position working 40 hours per week.

Pay for this position is: $ /hour

Maximum hiring step six (6)

The full salary schedule is listed in the union contract. Salary information for this job posting can be found at this link ).

How to Apply

To be considered further, please apply for this position and attach a resume and cover letter to your online application.

The Human Resource Department will review your application materials and contact you regarding the next steps.

To attach additional documents to your online application, click on the "Additional Attachments" link from the applicant homepage and upload your documents as attachments. Valid file extensions for attaching a document include .doc, .txt, .rtf, and .pdf.

This posting is open to internal employees through January 12th, 2026. External applicants must apply by January 27th, 2025.

Other Information

Veteran's Preference - If you are an eligible veteran applying for a job where veteran's preference applies and wish to claim Veterans Preference you must submit a legible copy of your DD214 to the Human Resource Department with your employment application. If your claim is approved, five or ten additional points will be added to your final passing score.

Criminal Background Investigation and Reference Checks - Reference checks and a criminal background investigation will be completed as a condition of hire for all new employees and for former employees who have not been employed by the District for more than six months.

Essential Functions

Essential functions are job duties that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation through the Americans with Disability Act (ADA) and the Americans with Disability Amendments Act (ADAAA). The essential functions are typical duties as outlined under Responsibilities.

Regular and reliable attendance.

May be exposed to various cleaning products.

Equal Employment Opportunity

Saint Paul Public Schools is an equal opportunity employer and supports an inclusive workplace environment.

Equity Statement

SPPS is committed to an equitable workforce where all employees represent this commitment through equitable practices in their job position.

PASS/FAIL

A written test will be administered to create an eligible list of candidates for this position. Once created, the list will be used for all Storekeeper vacancies that may occur for one year.

The test will be administered after the job posting closes and all applications are screened. You will be notified by Human Resources of the test via email.

EXAMINATION: This test is available for promotional and open entrance candidates.

Practical Exam Weight 100%

You will be notified of the results of the examination through email. Candidates who pass the examination with a score of at least 75% will be placed on the eligible list.

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