Accounts Payable Consultant

Background/Context

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security. The Accounts Payable Consultant forms part of the Financial Management Section of UN Women under the responsibility of the Deputy Director of Financial Management. Under the guidance of the Deputy Director of Financial Management and direct Supervision of a Finance Specialist – Unit Head and Operations Team Lead, the Accounts Payable Consultant is responsible for the preparation/discharge of allocated duties within assigned Unit of the Financial Management Section. The Accounts Payable Consultant will always promote a client-oriented approach and abide by UN Women's financial regulations and rules. The Accounts Payable Consultant works in close collaboration with the staff of the Division of Management and Administration, Programme Division, Regional Office and Country Offices, as well other UN entities in headquarters and field offices for resolving complex finance-related issues and information delivery.

Description of Responsibilities /Scope of Work:

• Review invoice created based on proper supporting documents authorized by the budget owners and project managers;
• For PO invoices, check POs and ensure proper matching.
• When matching invoices to POs, verify receipts and ensure they are within the amount to be paid.
• Prepare various reports to analyze invoices in error and follow up on corrections.
• Be able to analyze accounting entries and make corrections when needed.
• Run daily Interface payment report to monitor Dummy payments and UNDP payments. Report to Operations Team lead if invoices are not paid or not interfaced.
• Follow-up with HQ on pending invoices.
• Prepare and verify requests for ZDIs (Zero Dollar Invoices), including supporting documents and reconciliation against Trial balance.
• Reconcile assigned General ledger balances on a regular timetable as set by section.
• Respond to requests to resolve financial data issues.
• Provide administrative and financial support to ROs, COs and HQ Sections as required
• Prepare other regular finance indicators or reports as requested
• Provide support to Regional Offices (ROs), Country Offices (COs), and HQ Sections regarding Partner Advances and Liquidations, when necessary.
• Monitor and distribute GST requests related to Accounts Payable categories.
• Monitor and distribute GST requests related to Partner Advances, when necessary.
• Review and approve invoices related to Partner Advances, as required, ensuring proper supporting documentation authorized by budget owners and project managers, when necessary

Consultant's Workplace and Official Travel

This is a home-based consultancy.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women's Values and Competencies Framework:

Functional Competencies:

• Strong accounting skills
• Knowledge of financial rules and regulations, and accounting
• Strong IT skills and proficiency
• Ability to provide input to business processes re-engineering, implementation of new systems
• Ability to administer and execute financial and accounting processes and transactions
• Results and client-oriented approach to work
• Strong communication and relationship management skills

Required Qualifications

Education and Certification:

• Completion of High School (Secondary Education) is required.
• University Degree in Accounting or Finance is an advantage.

Experience:

• At least 6 years of progressively relevant finance work experience is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, including vlookup, etc) and knowledge of database packages, working experience in web-based ERP financial systems (i.e. Oracle, SAP, PeopleSoft, etc) is required.
• Experience in developing complex financial reports required.
• Experience in analyzing complex set of financial data is required.
• Experience with IPSAS and/or IFRS is desirable.

Languages:

• Fluency in English is required. Knowledge of any other UN official language is an advantage.

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women's policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.