Events Associate

2 weeks ago

Washington, Washington, D.C., United States The Encompass Group Full time

Events Associate


Washington, DC (In-Person)

A nationally recognized, mission-driven
nonprofit public policy organization
headquartered in Washington, DC is seeking an
Events Associate
to support the planning and execution of high-profile in-person and virtual events. Established in the late 1930s, this institution is among the
top ten largest think tanks in the United States
and plays a meaningful role in shaping national and global policy discussions.

This is a full-time, on-site role within a
highly professional, intellectually rigorous environment
where you'll regularly interact with senior policymakers, scholars, donors, and prominent public leaders. The organization values individuals who can confidently represent its mission and culture when engaging with external stakeholders.

The Role

The Events Associate supports policy scholars and internal teams by coordinating logistics for daily programs as well as large-scale signature events. This role is ideal for someone early in their career who is
detail-oriented, polished, and excited by public policy and event execution
in a fast-paced environment.

Key Responsibilities

  • Coordinate logistics for
    in-person and virtual events
    , working closely with scholars and their teams
  • Support major annual programs, including a
    black-tie gala
    and a
    multi-day policy summit
  • Assist with special events (departmental, institutional, and donor-focused), including:
  • Venue research and coordination
  • Vendor management (catering, lodging, transportation, AV)
  • Manage event calendars and ensure daily meeting needs are met (setup, food & beverage, AV)
  • Maintain and update the events webpage using
    WordPress
  • Produce metrics reports; export, format, and present data
  • Draft and distribute event invitations, reminders, and follow-up communications via
    email marketing platforms
  • Partner with internal design teams on event and conference materials
  • Identify opportunities to improve processes and increase team efficiency
  • Provide general support to the events team as needed

Qualifications

  • Bachelor's degree
    required; strong interest in
    public policy
  • 0–2 years
    of full-time professional experience (internships in events, logistics, or communications preferred)
  • Excellent technical and analytical skills
  • Experience with data extraction, manipulation, and presentation preferred
  • Strong client-facing and customer service abilities
  • Able to work independently, proactively, and with discretion
  • Comfortable in a
    fast-paced, highly professional environment
  • Detail-oriented, organized, poised, and collaborative communicator

Preferred Technical Experience

  • Microsoft Office (especially
    Excel
    )
  • CRM and marketing platforms (e.g., Salesforce, HubSpot, Marketo)
  • WordPress
  • Event tools such as Social Tables
  • Database management, metrics analysis
  • Graphic design and HTML (a plus)

Physical & Work Environment Requirements

  • Ability to sit, stand, and use a computer for extended periods
  • Ability to lift up to
    30 pounds
    as needed
  • Comfortable working in a moderately noisy office environment
  • Reasonable accommodations available

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