Registration & Elections Coordinator - Communications

Job Description
Pay Range: $46,441 - $74,769 Job Code: 29010 Pay Grade: 14 FLSA Status: Nonexempt
Essential Functions
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Leads and coordinates daily work activities of assigned staff; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Enters new voter registration information; verifies accuracy and completeness of voter information; conducts research of state records; mails letters to retrieve missing information and documentation; updates existing records in statewide registration base; files new, updates existing, and pulls deleted voter registration cards as appropriate; scans and indexes registration and absentee applications; and files records and correspondence after processing.

Recruits, interviews, hires, and trains poll officials and temporary workers; creates online training and curriculum for in-person training; writes and administers election procedures for poll workers; updates poll worker manual and other training materials; reserves training locations; creates poll worker training and election day schedules; and oversees printing and distribution of training materials.

Monitors and manages County-wide master street files, district lines, and precinct maps; inputs new streets; makes corrections to streets placed in incorrect precincts; changes boundary lines if needed; maintains and draws congressional, house, senate, school board, and commission district lines for precincts; ensures accuracy of all district lines; redistricts, creates, and renames polling places; and creates precinct maps.

Conducts site visits to ensure site is prepared for voting; checks voter identification; verifies voter information; assists and answers questions from voters; solves problems and resolves conflicts; ensures all necessary signage is in appropriate area of the polling site; prints election results and zero tapes for all advanced voting sites; completes Election Recap Sheet; and stores all absentee applications in boxes to send to the warehouse.

Coordinates election activities; supervises early voting polls; requests equipment and supplies to fully operate early voting polls for each election cycle; issues paper ballots; manages balloting printer; verifies voters have received the correct ballot based on their registered address; inspects generated ballots for accurate dimensions; and performs all close-out duties.

Maintains inventory of election equipment and office supplies needed to conduct day-to-day work activities. and updates and inventories election equipment after each election.

Processes jury summons follow-up questions; processes name and address changes; and sends follow-up questionnaire if voter no longer resides in the County or state.

Supplemental Duties

• Assist in Communications Strategy and Execution

Support the development and implementation of communication plans that promote organizational initiatives. Draft press releases, website updates, and digital content that align with strategic goals and branding standards. Research media outlets, maintain press lists, and assist with distributing press materials. Monitor media coverage and prepare daily or weekly summaries to assess message reach and sentiment. Draft memos, newsletters, and talking points to support consistent, clear, and timely information sharing. Maintain collaborative relationships with internal departments and external partners to support coordinated messaging. Measure communication and outreach effectiveness through analytics, feedback surveys, and engagement data. Present findings to supervisors to guide future improvements. Assist in the development and coordination of Election Administration Plan.

• Manage and Create Social Media Content / Public Relation Efforts

Develop and schedule engaging posts across social media platforms to enhance public awareness and engagement. Track analytics to measure reach, engagement, and audience growth, recommending adjustments to improve performance. Collaborate with graphic designer to create voter specific content and images that promote efficiency, integrity, and excellence in registration and elections. Gather data on media trends, community issues, and policy developments. Prepare briefing materials and background summaries to inform leadership and communication strategies. Assist in planning and executing public events, community forums, and press briefings. Support logistics, promotional materials, and on-site coordination to ensure successful execution and positive stakeholder engagement.

• We are looking for a highly motivated and detail-oriented individual to join our elections team in a fast-paced and highly regulated environment. The role demands a proactive individual who thrives under pressure and is committed to delivering exceptional results.
• Ability to work extended hours and during blackout periods as required during election cycles.

Minimum Qualifications
Associate's degree in Office Administration or a related field; two years of experience in elections, customer service, or office administration; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required:
Must possess and maintain a valid Georgia driver's license.