Bay Area Book Festival

7 days ago

San Francisco, California, United States CA For The Arts Full time

Job Opportunity

Key Responsibilities
Operations Manager Position Description
Stakeholder & City Relationship Management

  • Support and coordinate with the Executive Director and/or designated staff (such as the Heart of the Town Events) for outdoor event-related city relationships (e.g., street closures, permits).
  • Maintain relationships with other key production stakeholders, including operations venues, as directed.

Venue Procurement and Management

  • In coordination with the Executive Director and Managing Director, identify, secure, and maintain relationships with venues for indoor/outdoor literary sessions across all nine counties of the Bay Area throughout the year.
  • All venue contacts need to be collected in a centralized spreadsheet for easy team access.
  • Assist in developing venue contract provisions to ensure all festival requirements are met; facilitate contract negotiations, but do not serve as the contract signatory (all contracts are signed by the Executive Director).
  • Ensure venue contracts and payment schedules are handed off to the Managing Director in preparation for signing by the Executive Director.
  • Recruit and manage labor for venue preparation and event management. This includes existing in-house venue staff in some instances.
  • While most of our programming is now free and open to the public, we do ticket a few of our events, including festival headliners. Oversee the collection of tickets at the doors, including the digital scanning of tickets upon entry and/or assisting audience members in the purchasing of tickets on their mobile devices to ensure all audience members have the smoothest, most positive experience possible.

Operations and Technical Production

  • Develop and execute detailed operations/production plans for the main festival and year-round events and programs, working with the Executive Director, Managing Director, Heart of the Town Events, and other key festival staff as needed.
  • Direct or oversee technical production for the main festival and year-round events and programs including but not limited to audio visual, lighting, staging, stage/backstage management, crowd flow/management, signage, safety measures, etc.
  • Collaborate with the Executive Director, Managing Director, Heart of the Town Events, Deputy Director of Programs, photo/video coordinators, and production vendors to ensure all production needs are met and high production values are maintained.

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