Purchasing Clerk

2 weeks ago

Chattanooga, Tennessee, United States Coker Tire Company Full time $40,000 - $60,000 per year

The Purchasing Clerk plays a vital role in supporting the procurement team by handling day-to-day purchasing activities, maintaining accurate records, and ensuring timely procurement of goods and services. This entry-to-mid-level position requires strong organizational skills, attention to detail, and the ability to collaborate with vendors, internal departments, and finance teams to keep operations running smoothly.

Essential Functions

· Process purchase orders (POs) and publish to suppliers using ERP or procurement software (e.g., SAP, Oracle, NetSuite, or Coupa).

· Source products and services from approved vendors, obtain quotes, and compare pricing to ensure cost-effectiveness.

· Track order status, follow up with suppliers on deliveries, and resolve delays or discrepancies.

· Verify receipt of goods/services against POs and coordinate with receiving and accounts payable for accurate invoicing.

· Maintain updated vendor files, including contact information, contracts, pricing agreements, and performance records.

· Monitor inventory levels for routine supplies and initiate reorders to prevent stockouts.

· Prepare regular reports on purchasing activities, spend analysis, and budget tracking.

· Assist in negotiating minor contracts or blanket orders under the guidance of senior procurement staff.

· Ensure compliance with company policies, budget constraints, and regulatory requirements (e.g., tax-exempt status, ethical sourcing).

Requirements

Key skills and competencies of the position include, but are not limited to:

· Proficient in Microsoft Office Suite (especially Excel); familiarity with procurement software.

· Basic math skills for cost comparisons, budgeting, and invoice reconciliation- Clear written and verbal communication for vendor interactions and internal coordination.

· Ability to manage multiple tasks, prioritize deadlines, and maintain accurate records.

· Precision in data entry, order tracking, and compliance documentation.

· Collaborative mindset to work with cross-functional teams (sales, finance, operations, warehouse).

Qualifications, Education and Experience

· High school diploma or equivalent required.

· Associate's or Bachelor's degree in Business Administration, Supply Chain, Accounting, or a related field preferred.

· 1–3 years of experience in purchasing, procurement, administrative support, or a related role.

· Experience with ERP systems or procurement platforms is a plus.

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