Accounts Payable Specialist II

We are on the lookout for individuals who thrive in the collaborative spirit of engineering, where their efforts are appreciated, and excellence is recognized. Join our dynamic team where you can play a crucial role in creating a meaningful and long-lasting influence on the communities we serve.

Apply now for our Accounts Payable Specialist II opportunity based in our Meridian, ID office.

Job Summary
We are seeking a detail-oriented Accounts Payable Specialist II to join our finance team in the engineering industry. The ideal candidate will have extensive experience in managing accounts payable processes, including vendor invoices, credit card transactions, and expense reimbursements, while ensuring timely and accurate payments. This role requires a strong understanding of A&E project-based accounting, vendor management, and cost control.

Duties/Responsibilities
Project Accounting & Compliance: Vendor & Credit Card Program Relations: Process Improvement & System Optimization: Reporting & Audit Support:

• Accounts Payable & Credit Card Management:

• Process and review vendor invoices and ensure accurate coding to appropriate projects, cost centers, and GL accounts.

• Manage corporate credit card programs, including expense review, reconciliations, and policy compliance.
• Ensure timely processing of credit card payments and resolve any disputed charges with vendors or financial institutions.
• Reconcile vendor statements, credit card statements, and resolve discrepancies promptly.
• Maintain AP and credit card aging reports, ensuring timely resolution of outstanding balances.
• Vendor setup, W-9 procurement and 1099 reporting
• Maintain detailed records of lease payments, including vendor information, invoice numbers, payment dates, and amounts
• Collaborate with project managers and procurement teams to ensure invoices and credit card expenses align with contracts, purchase orders, and project budgets.
• Assist in tracking project-related expenses and ensure accurate cost allocations.
• Ensure compliance with company expense policies, industry regulations, and contract terms.
• Sales and Use tax filing
• Establish and maintain strong relationships with vendors and subcontractors, addressing inquiries and resolving payment issues efficiently.
• Work with credit card providers to monitor credit limits, fraud prevention measures, and expense policies.
• Identify opportunities for automation and efficiency improvements in the AP and credit card expense management process.
• Support the implementation of AP software or ERP systems used in the A&E industry (e.g., Deltek Vision/Vantagepoint, SAP, Oracle, Concur, Expensify).
• Ensure adherence to best practices and internal financial policies.
• Prepare monthly and quarterly AP and credit card expense reports for management review.
• Assist in external audits by providing necessary documentation and explanations.
• Ensure all credit card transactions are documented, approved, and properly classified.

Required Skills/Abilities

• Technical Skills:

• Proficiency in AP automation software and ERP systems (e.g., Deltek Vision/Vantagepoint)

• Knowledge of GAAP and A&E industry-specific accounting principles.

• Advanced proficiency in Excel (pivot tables, XLOOKUP, data analysis).

• Soft Skills:

• Strong attention to detail and problem-solving abilities.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Preferred Qualifications:

• Experience with Construction billing, subcontractor payments, and retainage accounting.

Education And Experience

• Education: Associate's degree in accounting, finance, or a related field preferred.
• Experience: Minimum of 3-5 years of accounts payable experience, preferably in the architecture, engineering, or construction (AEC) industry.

Benefits

• Paid employee health, dental, and vision insurance
• Partially paid health, dental, and vision insurance for dependents
• Short-term and long-term disability insurance
• Life insurance
• Employee assistance program (EAP)
• Flexible spending account (FSA)
• Health reimbursement arrangement (HRA)
• 401k match program & access to asset management services
• Year-end bonus
• Costco membership
• Paid time off (PTO) and PTO sell back program
• Parental Leave
• Tuition Reimbursement
• Paid day of community service

We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do – from work to play – our staff finds ways to be more human and balanced.

Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process.

Keller Associates, Inc. is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.