Subcontract Administrator

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high‑value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Description

*** Active (or the ability to obtain and maintain) TS/SCI with Poly Clearance Required ***

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost-effective solutions across business lines, projects, and locations. This position performs duties, as assigned, and may support one or more contracts. Executes awarded contracts by enforcing the terms and conditions of those contracts. Performs subcontract closeout duties and assists in the award of subcontract documents. This role is typically responsible for up to fifteen (15) complex and/or noncomplex subcontracts on a Fluor project. This position provides guidance to junior subcontract administrators on Fluor processes and practices.

• Negotiate subcontract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)

• Lead internal Request for Proposal (RFP) and RFP explanation meetings, subcontract pre-award meetings, final negotiations, and drafting/finalization of subcontract documents

• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare subcontract recommendations, and present recommendation to project team and/or client

• Perform subcontract management post-award activities through evaluating and status subcontractors' productivity, schedule adherence, subcontract change management, invoicing and claims avoidance

• Perform closeout of subcontracts, finalize outstanding subcontract issues, issue of final modifications, invoices and coordinate completion of subcontractor performance evaluations

• Other duties as assigned

#Intel

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience or a combination of education and directly related experience equal to nine (9) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements  

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors  

• Job related technical knowledge necessary to complete the job  

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines  

• Ability to attend to detail and work in a time-conscious and time-effective manner   

Other Job Requirements

• US Citizenship Required

• Experience with Government Contracts (FAR/DFARS and other supplements)

• TS/SCI clearance

• Contribute to and promote the use of Fluor's knowledge management portals and communities

• Stay current/updated with Contract Management practices and procedures; remain informed of current developments and potential changes within the Contract Management group

• Participate in Fluor University for training and career development

• Ensure timely issuance of subcontracts

• Prepare and issue monthly reports as required by the project or department

• Participate in taskforce activities, as required

• Use reference systems to record and maintain project subcontract data

• Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals

• Develop and make formal presentations when given the opportunity

• Organize and document communications and meetings with subcontractors

• Read and understand the Prime Contract

• Participate in the development of the Project Contracting Plan and subcontract planning

• Perform subcontractor resource survey

• Develop subcontract risk assessment matrix and participate in risk reviews

• Participate in project functional audits

• Develop agendas and participate in project kick-off and alignment meetings

• Prepare Project Subcontract Procedures

• Develop standard subcontract templates for a project

• Coordinate the timely issue/distribution/response of documents to the Subcontractor

• Coordinate/maintain control of Site Instructions
Government Contract Experience Preferred Qualifications

• Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required

• Experience in subcontract management, subcontract administration, and/or procurement experience supporting engineering and construction projects

• Experience developing negotiating subcontract terms and conditions specifically for subcontracts related to services, construction, engineering, materials and equipment installation

• Strong understanding of contracting principles and legal terms and conditions

• Broad understanding of the construction industry and subcontract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)

• Experience with administering the Request for Proposal (RFP) process for subcontractors on heavy industrial construction projects

• Experience in managing the Subcontractor pre-qualification process

• Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders

• Experience in negotiating commercial terms and the final subcontract price with bidders

• Excellent communication skills

• Understand technical terminology and developments

• Apply technical skills or procedures

• Basic knowledge of subcontract types and terms

• Understand and implement practices and procedures

• Generate and consider alternatives

• Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations

• Self-motivated professional

• Good organizational skills

• Ability to multi-task and prioritize to achieve project goals

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $80, $136,000.00

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