Colonel Engagement Coordinator

Job Title: Colonel Engagement Coordinator

Department: Colonel Relations

Reports To: Director of Colonel Relations

FLSA Status: Exempt

Prepared Date: December 1, 2025

Summary: Develops, coordinates, and manages the flawless execution of the Honorable Order of Kentucky Colonel events associated with its Colonels, Board, and partners. This person oversees the chapter program and the continued growth of the program. An ideal candidate is detail-oriented with the ability to juggle multiple projects, think on their feet and communicate effectively both internally and externally.

Essential Duties and Responsibilities:

· Coordinates, plans, and manages all events related to operations. Those events include grant appreciation events, dinner/dances, board meetings, sport related events, volunteer experiences, in and out of state travel events, etc.

· Coordinates, plans, and manages Kentucky Colonel vendor participation events. Examples include Kentucky State Fair booth and appropriate vendor fairs.

· Coordinates fundraisers and engagement opportunities.

· Works with the communications person to create social media posts for the activities related to above-mentioned events.

· Works with all event stakeholders from pre-event strategy, planning, and obtaining post-event feedback.

· Superb project management skills, initiative, and creativity.

· Manages all aspects of event budgeting and reporting.

· Develops annual budget for events with the coordination of the Senior Director of Colonel Relations.

· Produce revenue and expenditure results within that board approved budget.

· Identify and negotiate with appropriate on-site and off-site venues and vendors regarding all aspects of events.

· Negotiate contracts with final approval by the Senior Director of Colonel Relations.

· Oversee the chapter program providing support and development for chapter leaders while on-boarding new chapters around the world.

· Conducts data research on Colonels.

· Effectively secures sponsorships, if appropriate.

· Works with the Colonel Relations Coordinator for the event list management, RSVP tracking and reporting, and works with the third-party marketing/PR vendor to create event invitations and communications tactics.

· Ability to work with limited supervision in a collaborative environment.

· Ability to meet deadlines.

· Assists in the development of short and long-range organizational plans.

· Assists team members with volunteer activities and other organizational activities, if needed.

· Participants in Board committee meetings as needed.

· Assists with opening mail, processing donations, or depositing donations as needed.

· Answers phones.

· All other duties as assigned.

Supervisory Responsibilities:

· Outside vendors for events on-site and off-site.

Competency:

To perform the job successfully, an individual should demonstrate the following competencies:

· Project management – completes projects on time and budget.

· Interpersonal Skills – ability to communicate effectively with other staff, vendors, and clients.

· Oral Communication – speaks clearly and persuasively in positive or negative situations; listens and gets clarifications, responds well to questions.

· Written Communication – Writes clearly and informatively, able to read and interpret written information.

· Teamwork – gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts to succeed.

· Organizational Support – follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values. Highly detailed.

· Planning/organization – prioritize and plans work activities; uses time efficiently.

· Professionalism – approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

· Quality – demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality.

· Quantity – completes work in a timely manner.

· Adaptability – Adapts to changes in the work environment.

· Attendance/Punctuality – is consistently at work and on time; ensures work responsibilities are covered when absent.

· Initiative – asks for and offers help when needed.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Degree in business, communication, or marketing field preferred but not required. Five (5) or more years of experience in the event field. Experience in a professional service office environment.

Communication Skills: Excellent writing skills. Must be able to interact with various personalities and communication styles at all levels. Ability to speak effectively before groups.

Mathematical Skills: Ability to calculate figures and amounts such as discounts and percentages.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral. Ability to deal with problems in an efficient way.

Computer Skills: To perform this job successfully, an individual should have extensive knowledge of word processing, spreadsheet programs, and the CRM software.

Certificates, Licenses, Registrations: Must have a valid driver's license.

Other Qualifications:

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, walk, climb stairs, sit, and listen or talk. The employee is required to lift and/or move items up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work hours: Scheduled weekly hours are 40 hours per week but expect to work longer hours on event/meeting days and some weekends.

Travel: Max travel in and out of the state is required, 20% of the time.

Salary Range: $40,000 - $60,000 per year, commensurate with education and experience.

To apply for the Colonel Engagement Coordinator position, please submit your resume and a cover letter outlining your relevant experience and interest in the role.

Pay: $40, $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person