Director of Facilities

2 weeks ago

Saxtons River, Vermont, United States Vermont Academy Full time $720,000 - $900,000 per year

Position OverviewThe Director of Facilities leads all aspects of the school's physical plant and grounds. This role combines hands-on work with strong management of people, systems, and vendors. The Director evaluates and prioritizes work based on safety, operational continuity, cost, and long-term preservation of campus assets. Although not traditionally student-facing, the role directly supports the daily experience of students, faculty, and staff and requires a high standard of responsiveness, communication, and customer service.

Reports to: Head of School

Salary Range: $60,000–$75,000, commensurate with experienceSchedule: Full-time with participation in an after-hours on-call rotation for maintenance emergencies

Key Responsibilities

Operational Leadership

  • Oversee daily operation, inspection, and upkeep of buildings, mechanical systems, grounds, and athletic facilities.
  • Manage preventive maintenance schedules, work orders, and emergency response.
  • Maintain a visible presence across campus to anticipate needs and assess conditions.

Maintenance & Work-Order Oversight

  • Maintain strong oversight of the maintenance ticketing system:
  • Timely assignment, follow-up, and closure of tickets
  • Clear communication with faculty and staff on timelines and outcomes
  • Tracking and reporting of trends, recurring issues, and system-level needs
  • Perform hands-on repairs when appropriate and coordinate specialized contractors as needed.

Vendor Management & Procurement

  • Build strong, reliable vendor relationships while maintaining multiple competitive options.
  • Evaluate vendor performance, pricing, responsiveness, and quality.
  • Develop scopes of work, solicit bids, and oversee contracted projects.
  • Maintain contracts, warranties, and service agreements with proper documentation.

Capital Planning & Budget Stewardship

  • Evaluate requests and repairs with attention to short-term urgency and long-term asset care.
  • Prepare recommendations and cost estimates for capital projects and infrastructure needs.
  • Manage the facilities operating budget in coordination with the CFO/COO.
  • Contribute to long-range campus planning and asset life-cycle strategies.

Team Management

  • Supervise, train, and support the facilities and grounds staff.
  • Set expectations, provide feedback, and ensure accountability for quality and safety.
  • Coordinate scheduling, daily assignments, and the after-hours on-call rotation.
  • Foster a professional, service-oriented culture within the team.

Campus Safety & Compliance

  • Ensure compliance with building codes, inspections, fire/life safety requirements, and environmental regulations.
  • Partner with leadership on safety planning, emergency operations, and drill readiness.
  • Maintain records for inspections, regulatory compliance, and preventive maintenance.

Grounds & Seasonal Operations

  • Oversee landscaping, road/trail maintenance, athletic field preparation, snow removal, and ice management.
  • Ensure effective care and maintenance of grounds equipment.

Community, Service, and Communication

  • Respond to faculty and staff needs with clarity, professionalism, and follow-through.
  • Recognize that responsiveness and communication directly impact the student and faculty experience.
  • Support school events, athletics, weekend activities, and student-life operations as needed.
  • Communicate proactively about planned work that may affect classrooms, dorms, or schedules.

Qualifications

  • 5–10+ years of facilities management, trades, or related operations experience.
  • Technical competency with building systems (HVAC, plumbing, electrical, carpentry, or general maintenance).
  • Experience managing staff and contractors.
  • Strong organizational and prioritization skills.
  • Budget management and capital planning experience preferred.
  • Ability to work hands-on and respond to emergencies, including after-hours.
  • Valid driver's license; ability to perform physical work in varied conditions.

Attributes

  • Decisive and practical; able to balance immediate operational needs with long-term stewardship.
  • Communicates clearly, especially under stress.
  • Service-oriented, understanding that facilities work directly shapes the student and faculty experience.
  • Skilled in building and maintaining vendor relationships while protecting the school's financial interests.
  • Organized, reliable, and comfortable setting expectations and holding standards.

To Apply

Please submit one PDF including:

  • Letter of interest, addressed to Head of School, Michael Peller
  • Current résumé
  • Statement of Educational Leadership Philosophy
  • A list of three or more professional references with contact information (phone and email)

Send materials to

Job Type: Full-time

Pay: $60, $75,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off

Work Location: In person

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