Contract Specialist

7 days ago

Reston, Virginia, United States Fairfax County Public Schools Full time

Gatehouse Administration Center

Summary

Performs a range of divisionwide contract administration and procurement services required to support procurement administration, with some delegation authority to purchase a variety of goods and services for Fairfax County Public Schools in accordance with the School Board and federal, state, and county rules and regulations.

Qualifications

Required
  • Bachelor's degree.
  • One (1) year of experience in public sector proposal analysis and procurement.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
  • Knowledge of federal, state, and local jurisdiction contract and procurement regulations (such as the Virginia Public Procurement Act (VPPA), and guidelines, specifically in governmental purchasing.
  • Knowledge of the principles, practices, and methods of procurement.
  • Ability to prepare technical specifications and review and evaluate bids and proposals.
  • Ability to maintain effective working relationships.
  • Proficiency in the use of technology, data compilation, analysis, and reporting.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to exercise tact, good judgment, and initiative.
  • Ability to work effectively under pressure.
Preferred
  • Certification by a nationally recognized public procurement or contracting certification (e.g. CPPB, CPPO, CPCM).

Major Duties/Essential Functions

  • Participates in pre-bid discussions, pre-proposal conferences, and evaluation teams ensuring conformity with bid documents.
  • Facilitates, processes, and confirms specifications, requirements, terms & conditions for competitive invitation for bid (IFB) solicitations and competitive requests for proposal (RFP) documents.
  • Ensures that contract revisions and negotiated content language are incorporated into various documents, which include license agreements, warranty, lease/purchase agreements.
  • Identifies contact risk factors and proposes potential solutions to management.
  • Ensures compliance with sole-source contract value and alignment with sole source approvals.
  • Provides research and data analysis reporting on appropriate project specifications, performance standards, and cost reasonableness based on the market comparison.
  • Reviews and confirms available project funding sources.
  • Documents recommendations and contract awards for management.
  • Tracks and maintains annual contracts and maintenance agreements.
  • Participates in discussions among groups and individuals to reach consensus, resolve conflicts, or influence outcomes on matters of significance.
  • Debriefs unsuccessful vendors on the strengths and weaknesses of their proposal.
  • Monitors products and services needs to provide the best-in-class service.
  • Suggests and implements improvement to the procurement process.
  • Advises school-based administrators, central office staff and vendors, on contract administration functions and status: contract kick-off, modification, monitoring, and close-out.
  • Performs related duties as required or assigned.

Work Environment/Physical Requirements

This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Salary Grade

[Salary Information]

Unified Scale-Schedule B/Grade 003-FEU-OP

Office

Procurement

Contract Length

260-Day Contract

Pay Frequency

Monthly

Percent Full-Time

Full Time

Job Type

Finance/Accounting

Open

Until

Filled

Yes

Re-Adv.

Position

No

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