Human Resources Assistant

6 days ago

Fort Lauderdale, Florida, United States HAYES Medical Staffing Full time

Job Summary:

As an HR Assistant, you will play a key role in maintaining and managing our human resources records. This position is responsible for ensuring smooth onboarding experience, maintaining accurate HR database records, coordinating engaging candidates and new hire tours, and providing responsive support to employees on HR-related matters. You'll be a vital part of creating a welcoming and organized environment for both new and existing team members.

Essential Duties and Responsibilities:

  • Answers the telephone, relays messages, and maintains supplies.
  • Point of contact for our candidate office tour experience.
  • Welcomes new employees to the organization by conducting orientation.
  • Managing and coordinating schedules for the HR department, including meetings and events
  • Support the onboarding process for new hires by preparing orientation materials and conducting orientations.
  • Enter new hire data into payroll and benefits systems; complete I-9 verification and ensure compliance.
  • Maintain organized employee files and support recordkeeping efforts in alignment with company policies.
  • Participate in employee engagement initiatives and events to foster a positive workplace culture.
  • Collaborate with team members to support special projects and HR initiatives.
  • Assist with interview logistics including scheduling, setup, and handling cancellations.
  • Perform additional HR-related duties as assigned to support team operations.

Education and/or Work Experience Requirements:

  • Over 2 years of administrative experience, preferably within human resources or sales environments.
  • Strong interpersonal skills with an ability to build rapport.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proven ability to maintain accuracy and precision across documentation, scheduling, and reporting tasks.
  • Thrives in cross-functional teams and fast-paced settings, adapting quickly to shifting priorities.
  • Exercises sound judgment, flexibility, and autonomy in managing assigned responsibilities.
  • Passionate about delivering exceptional service and building positive relationships.
  • Proficient in Microsoft Office Suite and other relevant software

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