Planning & Training Specialist

SUMMARY

The Planning & Training Specialist is responsible for supporting all departments and grants, coordination and creation of training workshops within the continuum and effectively building communication and branding for the organization.

KEY RESPONSIBILITIES

·       Provide administrative support to the Planning Manager, Director, and Board of Directors in developing and managing relationships with general membership, funders, service providers, government agencies, policy makers, advocates, and other community stakeholders to accomplish PIC's goals and mission.

·       Support implementation of a collaborative and healthy organizational culture within PIC and amongst PIC stakeholders.

·       Support the collaborative process for the annual CoC Consolidated application to HUD.

·       Coordinate and support planning and implementation of the annual Point-In-Time Count on O'ahu.

·       Coordinate and support other HUD compliance activities as required, such as monitoring and evaluating HUD grant recipients.

·       Coordinate and support internal and external communications, including maintaining the PIC website, coordinating trainings with agencies, and social media strategy.

·       Facilitate, co-facilitate, create curriculums, coordinate and/or host trainings for the continuum of care.

·       Support the oversight of progress towards achieving training objectives.

OTHER DUTIES/FUNCTIONS
:

o  Performs other duties as required by the position, Director, and the PIC Board of Directors.

Note: PIC reserves the right to assign additional duties and to add, delete, or modify essential or marginal job functions.

WORKING CONDITIONS
: Indoors in air-conditioned office. With need for occasional travel to off-site meetings, trainings, and community events.

TRAVELING REQUIREMENTS

Job requires this position to occasionally travel to various program sites, company offices, and other locations for business meetings, etc. as required by the job.

WORKING HOURS
: Monday-Friday 8:00 a.m. to 4:30 p.m.

EQUIPMENT USE
: Frequent use of computers, printers, and other standard office equipment. Frequent use of an automated telephone system with phone messaging. Occasional use of copy machine, FAX machine, file cabinets and hand truck.

MENTAL AND PHYSICAL DEMANDS
:

1.     Duties require the use of initiative, judgment, and problem solving.

2.     Deliver engaging public presentations, workshops, and trainings to diverse audiences.

3.     Represent the organization at events, meetings, and stakeholder engagements with confidence and professionalism.

4.     Adapt quickly to shifting priorities and dynamic environments, maintaining a positive and solution-oriented approach.

5.     Serve as a dynamic communicator and connector, effectively engaging both internal and external partners.

6.     Interpreting policies and procedures.

7.     Work under minimal supervision.

8.     Requires working under deadlines and pressure.

9.     Requires dealing with difficult people or situations involving complex issues.

10. Establishes and maintains cooperative and productive work relationships.

11. Requires sitting for an extended period of time.

12. Requires traveling to various business locations as required by the job.

13. May be required to lift up to 25 pounds on occasion.

COMMUNICATION DEMANDS
: Requires communicating effectively both orally and in writing in the English language; speaking before small and large groups; giving instructions or directions to others; and seeking information from a variety of sources.

THE MINIMUM QUALIFICATIONS:

1. High school diploma or equivalent (GED) required
2. Experience in communications for organization, company or non-profit preferred
3. Experience in public speaking and training groups of people.
4. Experience in maintain and building a social media presence across multiple platforms
5. Familiarity with homelessness issues
6. Excellent interpersonal communication skills
7. Ability to communicate and interact with a variety of people, both externally with PIC agencies and internally with team members and other departments
8. Strong oral and written communication skills with a diverse audience
9. Clear pre-employment reference checks, clear driver's abstract, access to properly insured vehicle
10. Ability to work independently as well as a part of a team, including direct work and coordination activities with the Planning Manager, PIC Director, Board of Directors, and General Membership.
11. Comfortable interacting with individuals from a variety of socio-economic, ethnic, cultural, and other demographic backgrounds

PREFERRED QUALIFICATIONS:

1. Bachelor's Degree from a 4-year accredited institution with a focus in social work, business administration, human services, communications, or a related field.
2. Experience in maintaining a website through square space.
3. Experience building a training curriculum on various topics.
4. Experience working directly with the homeless population and/or social services.
5. Knowledge and direct experience with PIC activities.
6. Working knowledge of barriers to housing and self-sufficiency challenges for individuals and families experiencing poverty and homelessness.

The ideal candidate will have the following skills and abilities
: Demonstrates effective verbal and written communication skills, and able to engage in public speaking with confidence and comfortability. Must have a working knowledge of the dynamics of homelessness. The ideal candidate will have the following skills and abilities: Demonstrates advanced communication skills, and the ability to communicate with all levels of management, staff, and external clients, especially those who are not well versed in computer technology. Proficient in Social Media Platforms, Branding, Microsoft Office i.e. Word, Excel, PowerPoint, Access, and Acrobat. Knowledge of HMIS software is preferred, though not required. Demonstrated experience with and sensitivity to varying cultural, ethnic, and social backgrounds, values and attitudes.

o  Ability to simultaneously manage multiple projects and timelines.

o  Advanced communication skills, and the ability to communicate with all levels of management, staff and external clients, especially those who are not well versed in computer technology.

o  Demonstrated ability to work with diverse community and organizational groups.

o  Direct service experience with non-profit serving homeless persons is beneficial for understanding the mission and scope of PIC's work.