Shipping & Receiving Specialist

Job/Position Summary

The Shipping-Receiving Specialist (SRS) provides operational support to the entire organization, ensuring that all packages delivered to the facility are safely and efficiently received and provided to the requester. Additionally, the SRS prepares and packages all outgoing shipments in a timely manner. The SRS also performs various administrative duties as assigned.

Under direct supervision, the Shipping/Receiving Specialist is responsible for performing a combination of manual and/or automated shipping, receiving, and inventory control duties. This position will receive incoming material and prepare materials for shipment according to shipping practices, procedures, rates, routes, and available transportation. Packs and/or unpacks items, verifying quantity, weight, and condition in addition to recording materials shipped and received. All functions are performed in accordance with established policies, procedures, safety and environmental regulations, and facility and computer security policies and procedures. Functions are subject to change from time to time to meet the needs of the company.

Primary Responsibilities

• Receive, inspect, and accept all items delivered to the facility.
• Compare packing lists to company purchase orders and ensure that the products in each delivery match the packing list.
• Document and record items received and perform computer receiving transactions in the purchasing system.
• Prepare items for shipment in accordance with all regulations, including dangerous/hazardous materials. Advise requesters on shipping options, requirements. and regulations.
• Coordinate and interface with a wide variety of drivers/couriers from delivery companies to ensure correct items are being delivered, packed, and shipped, and that documents are correct.
• Maintain managed inventory levels of all related items related to the manufacturing process.
• Assist with general administrative duties, as requested.
  Act as a backup to the buyer as needed or perform other duties as required.

Requirements

• High school diploma or GED equivalent. An associate's degree in business or a related field is a bonus for a candidate seeking promotion opportunities.
• Any equivalent combination of education and experience determined to be acceptable.
• This position will require lawful access to ITAR/EAR controlled information, and employees in these roles will need to meet those requirements. Requirements include US Citizenship, US Permanent Resident, or the ability to meet contract-specific licensure requirements.
• Knowledge, Skills, and Abilities
• Strong computer skills with knowledge of general office software, particularly Microsoft Office Suite, and experience with computerized receiving and inventory systems.
• Strong interpersonal and communication skills.
• Excellent organization and administrative skills.
• Exemplary customer care skills.
• Good mathematical, analytical, and problem-solving skills.
• Detail-oriented and multi-tasking skills.
• Ability to read, analyze, and interpret moderately complex documents.
  Ability to respond effectively and diplomatically to inquiries and/or complaints.

Physical/Working Requirements

• Must be able to wear personal protective gear most of the day (where applicable).
• Prolonged periods of sitting or standing.
  Ability to lift 25 or more pounds when processing shipments and deliveries.

Behavioral Traits

• Strong verbal and written communication skills to convey quality standards, expectations, and feedback clearly to team members and stakeholders.
• A willingness to adjust to changing circumstances, processes, or technologies for continuous improvement in dynamic environments.
• The ability to work well with others, fostering a cooperative atmosphere, driving data management initiatives, and engaging all levels of the organization.