Montessori School Office Assistant

2 weeks ago

Rancho Palos Verdes, California, United States Peninsula Montessori School Full time $52,000 per year

Overview

We are seeking a detail-oriented and proactive Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support and excellent customer service. This position requires strong organizational skills, proficiency in various office software, and the ability to manage multiple tasks efficiently.

Duties

  • Manage front desk operations, greeting visitors and handling inquiries with professionalism.
  • Operate multi-line phone systems, ensuring effective communication with clients and team members.
  • Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
  • Assist in calendar management, scheduling appointments, and coordinating meetings.
  • Provide customer support through phone and in-person interactions, addressing inquiries and resolving issues.
  • Maintain filing systems to ensure easy access to important documents.
  • Proofread documents for accuracy and clarity before distribution.
  • Support office management tasks including inventory management of supplies and equipment.
  • Collaborate with team members to ensure smooth workflow and efficient office operations.

Qualifications

  • Previous office experience is required; clerical experience is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Strong typing skills with attention to detail for data entry tasks.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Familiarity with front desk duties and phone etiquette is essential.
  • Strong time management skills to handle multiple responsibilities simultaneously.
  • Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
  • A background in administrative support or personal assistant roles is beneficial. Join our team as an Office Assistant where your contributions will be valued, and you will have the opportunity to grow within a supportive environment.

Job Type: Part-time

Pay: $ $25.00 per hour

Expected hours: 25 per week

Work Location: In person

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